Housing and Inspection Coordinator

Advocates • Framingham, MA

1d • Hybrid

About The Position

The Housing and Inspection Coordinator provides essential support to the Facilities & Fleet Management Division. This role ensures operational continuity by assisting with dispatch, billing/invoicing, and transportation functions during peak periods or staff absences. The coordinator also plays a key role in managing inspection data, scheduling, and follow-up activities to maintain compliance and operational efficiency. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.

Requirements

• High School diploma or equivalency and 1-2 years of experience in an administrative role.
• Ability to multi-task and work in a fast-paced environment.
• Must be able to perform each essential duty satisfactorily.
• Excellent communication skills, especially in coordinating with external agencies
• Demonstrated understanding of and competence in serving culturally diverse populations.
• Proficiency with Microsoft Word, Microsoft Excel, and Microsoft Outlook
• Proficiency with data entry and facility management systems (experience with UPKEEP preferred)
• Ability to use office equipment such as scanner, digital camera, copier, printer and fax.
• Ability to maintain professional, pleasant, and helpful demeanor at all times.
• Must hold a valid drivers’ license.
• Must have access to an operational and insured vehicle and be willing to use it for work related tasks as requested.
• Ability to work independently and collaboratively

Nice To Haves

• Prior experience in facilities, fleet, or operations support is a plus

Responsibilities

• Provide backup support for: Dispatch operations
• Billing and invoicing
• Transportation coordination
• Input, schedule and monitor inspection data and reports into the Facilities System (UPKEEP) under the direction of the Director.
• Oversee scheduling and follow-up actions based on inspection reports.
• Ensure timely renewal of inspections and accurate entry of reports into the Facilities System.
• Monitor and ensure completion of identified deficiencies from inspections.
• Communicate and follow up on requests with Housing Authorities.
• Provide Emergency On-Call support on a rotating basis

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees