Household Services Administrator

Cc Industries • Chicago, IL

216d • $61,000 - $68,000

About The Position

This position will assist in coordinating payroll processing with a third-party payroll administrator, ensuring accuracy and compliance with payroll procedures. Additionally, the role will provide administrative support for payroll-related documentation, benefits coordination, and employer compliance activities. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage sensitive information with confidentiality while facilitating smooth payroll and HR processes for private households.

Requirements

• High school diploma or equivalent required; associate or bachelor's degree in business administration, accounting, human resources, or a related field preferred.
• Minimum of 2 years of administrative experience, preferably in payroll processing, human resources or accounting support.
• Proven work experience in an administrative role supporting payroll or accounting functions or in a similar role.
• Proficiency in Microsoft Office and familiarity with payroll software programs (e.g., ADP, Workday).
• Strong numerical aptitude and attention to detail.
• Excellent verbal and written communication skills.
• Strong time management and organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support for the Family Services Department, including mail management and electronic filing.
• Coordinate with a third-party administrator to process payroll for employees, including calculating payable hours, commissions, bonuses, tax withholdings, and deductions.
• Assist in gathering and reviewing timesheets or timekeeping data on behalf of private households.
• Prepare and organize payroll related reports for review with household employers.
• Collect and coordinate responses to state and local tax notices with a third-party payroll administrator.
• Assist internal Treasury department in processing payroll funding requests.
• Maintain accurate payroll records and ensure proper documentation on behalf of the private households.
• Assist with administrative tasks related to year-end payroll activities, including W-2, W-3 and Schedule H form distribution.
• Assist with administrative tasks related to employee onboarding, maintaining personnel records, and updating relevant databases.
• Liaise with third-party payroll provider and private households on IRA plans, including enrollment, contributions, and distributions.
• Coordinate background check requests and assist in hiring support for private households.
• Assist in administrative processes for engaging independent contractors.
• Draft and distribute communications to household employers regarding payroll and employer responsibilities and requirements.
• Support third-party vendors in administering employee benefits by providing logistical and administrative assistance during enrollment periods, including Open Enrollment.
• Support compliance efforts by providing administrative assistance to third-party vendors and legal advisors to help ensure adherence to labor laws and household employer requirements.
• Respond to inquiries from household employers and employees.

Benefits

• 401k
• health_insurance
• dental_insurance
• vision_insurance
• paid_holidays
• paid_volunteer_time
• tuition_reimbursement
• professional_development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree