ZI397 - Full-Time House Manager/PA - Coral Gables, FL

British American Household Staffing•Coral Gables, FL

About The Position

A busy Miami-based family (2 adults and 3 children) seeks a wonderful Personal Assistant/House Manager. This is a Monday-to-Friday role, with flexibility out of hours. The family will not offer relocation assistance.

Requirements

An adaptable and flexible personality is appreciated, as is a service oriented approach to the role.
Familiarity with the Miami area, with a fabulous black book of contacts and an ability to maintain great relationships with all external providers
Discreet, professional, warm and very much a team-player
Ability to work independently with a no task too large or too small frame of mind
Positive mind-set with a calm, considerate approach
Effective communication skills, empathetic and with a great sense of humour
Reliable, loyal and honest, supportive of the family and the wider team
Comfortable in an UHNW environment and familiar with the requirements and expectations this brings

Responsibilities

Regular property inspections, ensuring extremely high standards are upheld
Ensure the property is well-maintained and all systems (e.g. HVAC, plumbing, electrical) are functioning properly.
Staff training and oversight, keeping an eye on daily operations and effectiveness
Overseeing property upkeep, including cleaning, organization, and seasonal maintenance
Serve as point person for all staff as well as for the principals, vendors and contractors
PA duties for the principals, to include reservations, personal shopping, managing online ordering and returns, booking travel and creating itineraries
Diary management for the family
Manage and maintain inventory of household items, ensuring that all supplies are fully stocked and in good condition
Management of events and household projects, including supervising, coordinating and negotiating with exterrnal contractors
Ensuring quality provision and value from all external and internal providers
Manage project time-lines, budgets, and quality control, ensuring that all work is completed to specifications