Hotels & Meetings Associate (External Staffing Agency)

The National Football League•New York, NY

9h•$25 - $30•Onsite

About The Position

The NFL Live Events team is responsible for the planning and execution of the league’s tentpole events and International Games. The Associate position plays an integral role in supporting the Events team with the execution of all tentpole events and executive meetings with a focus on hotel management, meeting planning and execution.

Requirements

Bachelor’s degree
2+ years of hotel with a focus on room management and function room operations
Adept at contract negotiations and proven experience working with hotel contracts
Hotel and venue management with a focus on room block build/management, attrition mitigation, function room costing and management
Ability to manage multiple projects in a fast-paced, high-pressure environment
Ability to lead others and collaborate with a variety of groups at different levels
Strong organizational and presentation skills
Strong writing and communications skills
Proactive self-starter who works well within a team, strong interpersonal skills

Nice To Haves

Experienced with hotel contracts, negotiating, and meeting planning
Experience with Meeting Evolution, Cvent or other event registration sites
Strong Microsoft excel and PowerPoint skills
C level/VIP management and service
Knowledge in RFP creation and process
Team player with positive attitude
High energy
Entrepreneurial spirit
Strong work ethic

Responsibilities

Manage the execution of 100+ hotel contracts for future Super Bowl and Draft bids.
Support the Super Bowl hotel assignment process by working closely with departments and partners assigning 20,000 rooms.
Manage the onboarding process through our supplier portal for all Super Bowl and Draft contracts.
Manage hotel reservations for 800+ attendees at all tentpole events which include Super Bowl, Pro Bowl, Combine, Draft, Flag Championships, Hall of Fame, Kickoff, International games and meetings.
Support operations at the Super Bowl headquarter hotel to include contract management, hotel reservations, meeting space logistics, food & beverage, signage, and vendor coordination.
Coordinate planning meetings across all tentpole events for current year and future. This entails sourcing hotels through our RFP platform and tracking proposals.
Lead effort for on-site event management for Owners Meetings and department meetings including room block management, client check-in, credential distribution, and registration.
Attend all planning meetings, as needed for current and future tentpole events and outline goals and objectives for each trip.
Work cross functionally with various internal departments on meetings throughout the year.
Work with finance team on budget reconciliation for all tentpole events and meetings.
Support the team in various capacities including contract management, updating the special events calendar and tracking budgets.