Vibee - Hotel Sourcing Manager (Contract)

Insomniac Events•Las Vegas, NV

27d

About The Position

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations. THE ROLE Vibee is seeking a highly motivated and proactive Hotel Sourcing Manager responsible for sourcing and securing hotel room blocks on a global scale. This environment will operate under high volume, tight deadlines, and with exceptional attention to accuracy and detail. This role sits at the heart of Vibee’s destination programs, driving the end-to-end hotel sourcing lifecycle by identifying markets and properties, managing the RFP process, negotiating, and ensuring each hotel is aligned with Vibee’s standards and contractual requirements. This role reports to the VP, Property Partnerships.

Requirements

Bachelor’s degree in Business, Hospitality Management, or related field
4–6 years of experience in hotel sourcing, sales, or partnerships (preferably within travel, hospitality, or entertainment)
Proven success managing high-volume hotel programs and vendor relationships across multiple regions and time zones
Strong understanding of hotel rate structures, RFP processes, deposits, and service-level agreements
Working knowledge of commercial contract terms, liability clauses, and payment structures
Excellent communication and negotiation skills with ability to manage complex partner conversations
Proficient in Excel and Google Sheets (Pivot Tables, VLOOKUPs); CRM or sourcing platform experience a plus
Exceptionally organized and able to balance multiple priorities in a fast-paced, deadline-driven environment
Detail-oriented with strong analytical thinking and follow-through
Entrepreneurial, solutions-oriented mindset with a collaborative approach to problem-solving
Must be able to tolerate loud noise levels & busy environments
May work in drastic temperature climates
Must be willing to work during evening and weekend hours, as required, to meet deadlines
Must be willing to travel extensively both domestically and abroad
Must have a current passport and be able to travel worldwide without restriction
Must be able to continuously stand or walk
Must be able to bend, squat, climb stairs and lift frequently
Must be able to lift up to 20 pounds occasionally
May occasionally walk on slippery or uneven surfaces
Must be able to tolerate loud noise levels in the work environment
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Responsibilities

Global Hotel Sourcing Source, evaluate, and secure hotel room blocks across global markets to meet program needs, budgets, and event timelines
Lead high-volume outreach and communication with hotels to gather rates, availability, and deliverables under aggressive deadlines
Manage the full RFP process: prepare documents, distribute requests, collect bids, and ensure timely and complete responses
Review RFPs for accuracy, rate parity, and commercial alignment before escalation to leadership or legal
Lead a team to ensure consistent follow-up with hotels and prompt resolution of pending submissions or missing data
Negotiation & Relationship Management Serve as the key point of contact for hotels throughout the sourcing and contracting lifecycle
Communicate Vibee’s partnership standards, rate structure, and contract framework with authority and clarity
Negotiate key deal points—including rate flexibility, deposits, and service deliverables—within established guidelines
Collaborate with in-house counsel to resolve open items, track revisions, and ensure hotels align with Vibee’s terms and conditions
Cultivate strong relationships with hotel sales, revenue, and leadership teams to support long-term growth and responsiveness
Cross-Functional Coordination Partner with Finance, Legal, Marketing and Operations to ensure hotel information, payment terms, and contract details are accurate and consistent across systems
Maintain proactive communication with internal stakeholders regarding sourcing progress, market performance, and potential risk areas
Partner with Finance, Legal, Marketing and Operations to ensure hotel information, payment terms, and contract details are accurate and consistent across systems
Support data integrity by ensuring RFP results and rate details are accurately documented and tracked
Contribute to post-event debriefs to assess sourcing performance, partner responsiveness, and process improvements
Leadership & Process Optimization Oversee team members to ensure efficient workflow, quality control, and timely delivery of all sourcing milestones
Work with Project Managers to implement tracking systems, dashboards, and status reports to monitor progress and identify bottlenecks
Recommend process improvements and technology enhancements to streamline global operations