Hotel HR Coordinator

Mainsail Lodging & Development•Fort Myers, FL

13d

About The Position

We’re looking for enthusiastic, fun, and energetic people who take the work seriously, but not themselves. Let’s see if we’re a fit. We hope so. Supports the Human Resources team with the day-to-day functions and responsibilities of the Human Resources department to deliver personalized service and ensure a positive work environment for our team members. Areas of responsibility include essential functions in recruitment, new hire onboarding, payroll administration, staff recognition, benefit administration, employee on boarding and training events. What you have Excellent organizational skills and attention to detail. Working understanding of human resource principles, practices, and procedures. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Proficient with Microsoft Office Suite or related software. Ability to maintain a positive team-oriented environment. Ability to always maintain the strictest of confidentiality on matters pertaining to the company and the team members. Ability to follow an open-door policy. What you’ll do Performs customer service functions by answering employee requests and questions related to personnel policies and benefits. Assists with internal communication via newsletters, bulletin boards, orientation, and team meetings. Assists with all exempt and non-exempt new-employee background checks. Assists with recruitment and tracks status of candidates. Data entry for all new hire information Assists with processing of terminations. Ensure the onboarding process is completed in ADP for all new hire/rehires. Completes Forms I-9, verifies I-9 documentation and maintains I-9 files. Prepares new employee files. Conduct HR audits to ensure compliance with all applicable federal, state, and local employment laws and recommends corrective action. Run monthly reports to include new hires, terminations, birthday reports, anniversary reports in a timely manner. Assist with the preparation of the performance review process. Assist with Marriott EID administration. Reconciles invoices and reports for payroll purposes. Files documents into appropriate employee files. Performs other related duties as assigned. Participate in and monitor Safety Committee in compliance with Loss Prevention SOPs. Conduct or assists with new employee orientation. Assist with Employee Opinion Survey to ensure that it is completed by all employees on an annual basis Physical Demand Ability to sit or stand for extended periods of time Ability to communicate clearly Corrected vision to normal range Ability to drive/transport self and others Ability to travel on occasion for meetings Ability to work long hours as required Mental Demands Make sound judgments quickly Work on multiple tasks, making appropriate progress towards deadlines Write clearly and precisely Able to work independently, take direction, and provide direction to others Manage differing personalities within the office, the hotel, and the community Maintain the highest degree of confidentiality Ability to work effectively in stressful, high pressure situations Ability to effectively handle challenges in the workplace, including anticipating, preventing, identifying, and solving problems as necessary Full-time Associate Benefits Medical, Dental, & Vision | HSA & Flexible Spending Account Options | Basic Life & Disability Plan Options | 401K Retirement Plan | Paid Time Off | Holiday Pay | Career Training & Development Opportunities | Tuition Reimbursement | Bereavement Leave | Employee Assistant Program (EAP) | Jury Duty (May vary by state) | Employee Discounts | Employee Referral Bonus | Free meal for all full-service hotel employees Part-time Associate Benefits All above-listed benefits except for Medical Insurance, Holiday Pay, Tuition Reimbursement Mainsail is an Equal Opportunity Employer and it does not discriminate on the basis of actual or perceived race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity expression (including transgender status), sexual orientation, marital status, parental status, military service and veteran status, political affiliation, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Mainsail Lodging & Development is an award-winning, Tampa, Florida-based company specializing in hotel, furnished housing, and resort property management and development, marketing and sales. An established company with a dynamic entrepreneurial spirit, Mainsail prides itself in finding unique lodging opportunities with a purpose and applying its passion and expertise to each project. Find your dream career within an impressive portfolio of top-branded properties throughout the southeastern United States and Caribbean. Each Mainsail property inspires guests with a distinct character and meticulously crafted, sophisticated style, from a private island resort, and urban culinary showplaces, to waterfront marvels, boutique southern hotels, and a historic jazz era icon. Stay Sojo, Mainsail’s newest brand, provides short-term furnished living options across the country, while Mainsail Vacation Rentals manages a collection of private, luxury vacation homes in Florida. A bright future with stellar benefits awaits! We have a comprehensive and competitive benefits program: Medical, Dental & Vision HSA & Flexible Spending Account Basic Life & Disability Plan 401(k) Retirement Plan Paid Time Off & Volunteer Time Off Holiday Pay & Bereavement Leave Growth & Development Opportunities Tuition Reimbursement Employee Assistance Program Travel Discounts for hotel team members through Marriott Explore Program FREE meal (full-service hotel team members only)

Requirements

Excellent organizational skills and attention to detail.
Working understanding of human resource principles, practices, and procedures.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite or related software.
Ability to maintain a positive team-oriented environment.
Ability to always maintain the strictest of confidentiality on matters pertaining to the company and the team members.
Ability to follow an open-door policy.

Responsibilities

Performs customer service functions by answering employee requests and questions related to personnel policies and benefits.
Assists with internal communication via newsletters, bulletin boards, orientation, and team meetings.
Assists with all exempt and non-exempt new-employee background checks.
Assists with recruitment and tracks status of candidates.
Data entry for all new hire information Assists with processing of terminations.
Ensure the onboarding process is completed in ADP for all new hire/rehires.
Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
Prepares new employee files.
Conduct HR audits to ensure compliance with all applicable federal, state, and local employment laws and recommends corrective action.
Run monthly reports to include new hires, terminations, birthday reports, anniversary reports in a timely manner.
Assist with the preparation of the performance review process.
Assist with Marriott EID administration.
Reconciles invoices and reports for payroll purposes.
Files documents into appropriate employee files.
Performs other related duties as assigned.
Participate in and monitor Safety Committee in compliance with Loss Prevention SOPs.
Conduct or assists with new employee orientation.
Assist with Employee Opinion Survey to ensure that it is completed by all employees on an annual basis