Hospitality & Catering Coordinator (Part-Time)

Sight & Sound•Paradise Township, PA

About The Position

Sight & Sound is an organization comprised of people with diverse talents coming together as one in Christ to tell His story through who we are and what we do.  We foster a culture of love for God and love for others, trust and teamwork, and a collaborative environment in which we get to do our best work every day. The Hospitality & Catering Coordinator serves to manage large-scale catering and hospitality initiatives across the organization. This role is responsible for leading the ideation, planning, coordination, and execution of hospitality experiences for employee events, internal meetings, leadership gatherings, film productions, and multi-day, off-site events. This position owns hospitality projects from concept through completion, proactively identifying needs, managing complex logistics, coordinating vendors, and leading on-site execution to deliver thoughtful, high-quality, and cost-effective experiences. This role works cross-functionally with internal teams and external partners and requires a high degree of operational excellence.

Requirements

Creative
Strong organizational, planning skills, and attention to detail
Clear written and verbal communication skills
Ability to manage multiple events and deadlines simultaneously
Strong service mindset with a focus on hospitality and guest experience
Ability to work independently while collaborating effectively with a team
Problem-solving skills and adaptability in live-event environments

Responsibilities

Own end-to-end planning and execution of large-scale catering and hospitality operations for organizational events, leadership gatherings, film productions, and multi-day, off-site experiences, supporting audiences of 2,000+ people and managing budgets up to $100,000.
Lead hospitality strategy, creative ideation, and execution to deliver thoughtful, high-quality, and cost-effective experiences for diverse audiences.
Proactively identify upcoming hospitality needs and take initiative to plan, coordinate, and execute solutions without requiring direct oversight.
Plan and coordinate complex hospitality logistics including vendor sourcing, menu planning, dietary accommodations, equipment coordination, and multi-location scheduling.
Lead on-site hospitality operations during events and productions, ensuring seamless execution, real-time problem solving, and consistent guest experience.
Develop and maintain strong vendor and partner relationships to support quality and reliability across all hospitality initiatives.
Manage administrative and operational requirements including compliance with food safety standards, budget tracking, documentation, and process consistency.
Provide administrative and operational support for the Brand team, including submitting purchase orders, processing expenses, managing invoices, and supporting general project management workflows.

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