Hospital Procedure Scheduler

Cardiac Study Center•Olympia, WA

6d•$30 - $37•Onsite

About The Position

As a Hospital Procedure Scheduler, you’ll coordinate and maintain procedure schedules for a wide range of hospital-based cardiology services—from cardiac catheterizations to device implants. You’ll work closely with nurses, referral coordinators, and providers to ensure procedures are scheduled accurately, timely, and in compliance with insurance requirements.

Requirements

High School Diploma or GED
At least 6 months of experience in a medical office or healthcare setting
Familiarity with medical procedures, scheduling systems, and basic coding (ICD-10/CPT)
Proficient computer skills and comfort with EHR systems
Strong organizational, communication, and multitasking skills

Nice To Haves

Knowledge of referral and insurance authorization processes
Experience with EPIC or hospital-based scheduling tools
Prior experience scheduling cardiovascular procedures

Responsibilities

Coordinate and schedule hospital procedures based on provider orders, patient needs, and hospital availability.
Assign appropriate CPT and ICD-10 codes for each procedure using clinical information provided.
Communicate scheduling details and updates to nurses, physicians, and patients.
Partner with referral coordinators to initiate or confirm required referrals and pre-authorizations.
Monitor the status of pending procedures and reschedule or cancel as needed based on insurance or clinical updates.
Start encounter notes in the EMR and update relevant teams regarding procedural changes.
Remind physicians of scheduled procedures using HIPAA-compliant tools and assist with general coordination needs.
Provide backup support to the Appointment Desk and assist with referral queue management when needed.
Maintain confidentiality and compliance with all CSC and HIPAA guidelines.