Hospital Inventory/Supplies Specialist

Emerus•New Freedom, PA

About The Position

The purpose of this position is to oversee inventory control for all facilities in the market: ordering all medical supplies, maintaining an appropriate inventory of all medical supplies, receiving and stocking of all medical supplies to their assigned area. Keep an orderly setting for supplies and equipment areas. Communicate appropriate information to other facility and corporate team members. Implement cost savings initiatives. Maintain accurate PAR levels and perform cycle counts in procurement system. This position will require driving between facilities in the market to maintain supplies and may require driving to pick up desperately needed supplies from a local distributor’s warehouse or from a sister facility.

Requirements

High School Diploma or GED, required.
Recommend minimum of two years’ experience in a materials management or materials operations in a medical setting.
Some knowledge of equipment functions and purposes in a medical setting.
Valid driver’s license with minimum insurance.
Demonstrate necessary competency in Microsoft Office computer skills.
Fluency in English; written and oral communication required.
Pennsylvania Candidates: Act 33 (Child Abuse History Clearance), & Act 73 (FBI Fingerprint Criminal History Clearance) completed within the list 5 years or must obtain prior to start date.

Responsibilities

Ensure all medical supply inventory, IV fluids, and other supplies supporting ancillary services are ordered and maintained.
Work PO Confirmations daily to process all backorders and discontinued items.
Work with Corporate Supply Chain Team to manage backorders and discrepancies.
Work with Corporate Supply Chain Team to maintain Item Master in the Procurement system.
Collaborate with vendors to resolve shortages or discrepancies. Inform Corporate Supply Chain team, Hospital Administrator, and/or Accounts Payable department where necessary.
When orders arrive receive, unpack, and check in all supplies against packing slip and purchase order for damages, accuracy, and completeness.
Put away and properly store supplies in their respective storage area.
Ensure timely receiving is routinely done, goal is to have no open POs > 60 days.
Rotate inventory based on FIFO to avoid item expiration. Regularly check for and remove any expired items on shelf.
Process material returns.
Review and maintain PAR levels in all storage areas.
Manage recalls by searching for affected lot #'s in each facility and following the manufacturer's instructions for removal/return.
Ensure items and locations have appropriate labels/barcodes.
Perform routine cycle counts to adjust inventory in perpetual locations.
Participate in quarterly accounting inventories.
Maintain clean and organized stock rooms, shelves, and storage areas.
Communicate with Corporate Supply Chain Team on capital purchases, equipment breakdowns, and follow up on materials and equipment status.
Contact vendors to do servicing and tracking delivery of equipment/instruments when needed.
Implement product conversions and assist Corporate Supply Chain team in tracking facility level realized cost savings.
Help resolve any invoice discrepancies.
Know and adhere to policies of the hospital and demonstrate fiscal responsibility.
Follow standards, policies, procedures, goals, and objectives of the hospital.
Follow all safety procedures listed by SOP and all other standard hospital procedures for patient safety and cleanliness.
Use of proper personal (ergonomic) safety procedures to avoid workplace injury.
Demonstrate ability to work in a team setting and to communicate directly and professionally.
Is flexible, dependable, productive, patient-oriented and self- motivated.
Portray facility in a positive light to others.
Maintain professional conduct and appearance.