Hosp Inventory Spec 1 Portland

Bloodworks NW • Portland, OR

1d • Onsite

About The Position

Formerly Puget Sound Blood Center and Lane Blood Center, Bloodworks is backed by more than 70 years of Northwest history and 250,000 donors. A national leader in transfusion medicine, Bloodworks has been chosen to serve more than 90 hospitals in Washington, Oregon and Alaska – partnering closely with local hospitals to deliver the highest level of patient care. Patients with traumatic injuries, undergoing surgeries or organ transplantation, or receiving treatment for cancer and blood disorders all depend on our services, expertise, laboratories and research. We are local, nonprofit, independent, volunteer-supported and community-based.
We have an excellent opportunity for part-time Hospital Inventory Specialist I positions to join our team at Bloodworks Northwest. Serve as a primary Customer Service Representative to multiple customers while processing orders for blood components. Recommend component substitutions to maximize utilization of the overall blood inventory. Arrange shipping logistics and transportation in accordance with applicable regulatory guidelines.
Principal responsibilities include, but are not limited to: Hospital Inventory Specialist I:

Requirements

• Bachelor of Science degree or equivalent combination of education and work experience preferred.
• Two years of college education or an equivalent combination of education and experience is required.
• In addition, one year of experience (each) in at least two of the following areas: One year of experience in the blood banking industry One year of experience in shipping, receiving, and distribution One year of experience in receiving telephone orders and providing customer service
• Ability to perform high-level communication with physicians and clinicians in a stressful environment.
• Ability to work independently and unsupervised in meeting the required deadlines and workload of internal and external customers.
• Ability to perform accurate, expedited computer order entry and produce distribution reports.
• Ability to work in a team-oriented environment.
• The Ability to lift and carry a maximum of 60 pounds is required
• Frequent lifting and carrying up to 35 pounds
• Manual dexterity sufficient to perform frequent data entry is required as a basic function of this position.
• The Ability to remain on task amid multiple audio and visual distractions is required, as is the Ability to work in a fast-paced, team-oriented environment.
• Requires the Ability to comprehend the criticality of the blood components being prepared for transfusion, the dollar value of blood components being handled, and the necessity to follow all regulatory rules and regulations (AABB, CFR, EU, CLIA, HIPAA, and State), including the FDA's Good Manufacturing Practices in all work activities.
• Required mental activities include continuous use of decision-making, interpersonal skills, teamwork, customer service, and the Ability to read, speak, and comprehend English. Other required mental activities include the use of discretion, negotiation, independent judgment, and/or independent action; the Ability to write in English; and the performance of basic mathematics and problem analysis.
• Other mental activities required include the Ability to follow production and shipping standard operating procedures, ensuring component safety, quality, identity, potency, and purity (SQuIPP) of components while performing a wide variety of repetitive tasks in a moderately noisy, high-volume shipping setting.
• Required physical activities include continuous standing, walking, bending, lifting, talking, hearing, reaching, handling, feeling, and repetitive hand/wrist and foot motions. Other required physical activities include stooping (frequently), kneeling (occasionally), and sitting (rarely).

Responsibilities

• Consolidate and organize blood components by blood type and expiration Date into a first-in, first-out inventory system to maximize utilization of blood resources.
• Receive, prioritize, and expedite emergency and routine blood orders from multiple customers, including but not limited to regional hospitals, resource-sharing customers, and other internal Bloodworks laboratories.
• Perform electronic data entry to capture all critical processing steps. Document all critical processing information manually when the computer records cannot be created.
• Perform manual entry of required regulatory information into departmental forms in accordance with Bloodworks' Quality Policies and Procedures and Good Manufacturing Practices (GMP).
• Maximize utilization of available blood resources by selecting appropriate blood components (based on blood type and expiration dates) to fill customer orders. Communicate to customers, based on established criteria, acceptable product substitutions resulting from inventory limitations.
• Serve as a liaison between external customers and Bloodworks medical staff regarding patient care and regulatory issues. Communicate pertinent information and problems pending resolution to the Supervisor and staff person(s) assigned to the next shift.
• Inspect for suitability and label routine platelet components with the appropriate ABO/Rh type.
• Inspect and electronically accept imported blood components into the Bloodworks inventory.
• Operate computer systems relevant to the work performed in the department at this level, including: BBCS Rees Centron software Microsoft Office PC applications Crystal Reports Viewer (BusinessObjects) software ETQ Reliance software BloodHub software WellSky(Providence System software)
• Package blood components for Blood Services Hospitals, out-of-region customers, and Bloodworks satellite laboratories, following appropriate regulatory guidelines for product stability.
• Arrange transportation logistics for routine blood deliveries to local, regional, and resource-sharing customers. Recommend the most suitable transportation options for STAT and ad hoc orders to meet customer needs while effectively managing Bloodworks expenses.
• Coordinate the distribution of outgoing blood components and samples from the Portland site to a variety of laboratories at the Bloodworks Central facility, donor collection facilities, and other Bloodworks locations and departments.
• Support the department's mission by providing exceptional customer service. This is done by demonstrating proficiency in the following areas: Telephone communication skills, demonstrating a professional attitude Knowledge and support of other Bloodworks departments Transferring phone calls Contacting the Bloodworks Physician On-Call (POC) Comprehension of Bloodworks blood component return & credit policies Comprehension of Bloodworks product substitution policies Understanding of, and diplomacy in, reducing hospital orders when needed Comprehension of FDA regulations/GMPs for customer inquiries on regulatory issues Thorough understanding of various transportation options, including schedules and costs Diplomacy and tact in dealing with challenging customers and situations
• Coordinate requests for rare blood units and secondary processing of blood components unavailable on site.
• Coordinate and document the follow-up to regulatory look-back notifications (blood product recalls) for blood components issued to regional hospitals, out-of-region customers, or to inventory located within the Portland Branch.
• Support Providence Health & Services with automated batch-type confirmation of Red Cells, where qualified.
• Monitor and proactively oversee inventory levels for the Portland Branch and Providence Health & Services hospital blood banks; coordinate and transfer inventory to meet each location's optimal needs.
• Operate equipment, perform quality checks, and conduct periodic maintenance.
• Assess returned blood components for acceptability, electronically document return of components to Bloodworks inventory, and rotate components into appropriate inventory based on expiration dates to maximize blood resource utilization.
• Evaluate attribute codes to electronically quarantine or discard components.
• Store quarantined blood components appropriately, and electronically discard and dispose of unusable blood components.
• Respond to and document temperature alarms on blood storage equipment for the Rees Temperature Monitoring System.
• Report incidents involving unusual circumstances or failure to follow standard operating procedures.
• Take the equipment "out of service" for repair in accordance with appropriate procedures.
• Document manual temperature readings for storage equipment as needed.
• Perform periodic lab cleaning and manage biohazard waste storage and removal.
• Comply with all applicable Standard Operating Procedures (SOPs) as written.
• Perform other duties as assigned.

Benefits

• Employees regularly scheduled for 24+ hours per week are covered by medical, dental, vision, and life insurance, with family coverage also available.
• Also, able to participate in retirement plans (401a & 401b), consolidated paid leave program (4.8 – 6.8 weeks of time off accrued per year, based on length of service), subsidized transit program, and educational reimbursement.
• Candidates hired from outside of our service area may be eligible for a relocation assistance bonus

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level