Hospital Contract Admin-Management Analyst II

State of Maine • Bangor, ME

1d • $25 - $35

About The Position

Dorothea Dix Psychiatric Center (DDPC) and Riverview Psychiatric Center (RPC) are seeking a Management Analyst II to assist in the day-to-day operations of the Business Offices. Duties include conducting efficient and timely administrative assistance with the internal development of contracts, Requests for Proposals (RFP), and invoice payments. This position assists with compiling budget information, reconciliations of contracts, and obtaining expenditure details for program staff.

Requirements

• In order to qualify, candidates must have eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.

Nice To Haves

• Development and oversight of contracts, preferably those with multi-service levels and complex funding sources, including invoice processing.
• A demonstrated ability to successfully analyze complex financial reports.

Responsibilities

• Draft contracts for both DDPC and RPC and work closely with program staff for applicable information, data, and reports to assist in development of Request for Proposals (RFP).
• Oversee needed contract amendments for DDPC and RPC.
• Work closely with Financial Managers at DDPC and RPC to ensure accurate contract allocation and determination if a budget order or financial order is required.
• Work with the Division of Contract Management (DCM) to ensure accurate and effective implementation of contracts.
• Ensure all contracts, RFP’s, and reports are checked for accuracy.
• Gather, review, and understand financial data from multiple systems and sources in order to complete reconciliations and reporting.
• Monitor contract budgets for inconsistences and whether amendments are needed.
• Assist with training staff on the state procurement processes for bidding and contracting.
• Work with the DHHS Service Center to resolve any errors.
• Process invoice approvals.
• Other duties as assigned.

Benefits

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed