Hospice Patient Care Coordinator - Non Clinical
About The Position
Overview Coordinate Care. Support Compassion. Empower Hospice Teams. We are seeking a Patient Care Coordinator – Non-Clinical to support daily hospice operations at our local office. In this key administrative role, you will coordinate visit scheduling, manage referrals, facilitate interdisciplinary team meetings, and ensure smooth communication across clinical and operational teams. Your contributions will help deliver timely, coordinated, and compassionate care to hospice patients and their families. As a Patient Care Coordinator, You Will: Administer day-to-day operations for assigned hospice programs and sites Schedule visits requested by Registered Nurses, Social Workers, and Chaplains at the start of benefit periods Manage rescheduled, declined, missed, and reassigned visit requests, ensuring timely visit completion Prepare for and facilitate interdisciplinary team (IDT) meetings, including documentation and note-taking Gather and input complete referral information into hospice systems promptly Coordinate durable medical equipment (DME) pickups and notify appropriate staff upon patient discharge or death Verify Medicare eligibility and obtain required authorizations and reauthorizations Process patient transfers by obtaining necessary paperwork from previous agencies Respond to phone referrals and inquiries in a professional and compassionate manner Verify commercial insurance and ensure accurate patient benefit periods and events in system Add new physicians and facilities to the system as needed Administer satisfaction surveys and support compliance with company policies and training Maintain adherence to managed care principles, hospice regulations, and company values
Requirements
- High School Diploma or GED required
- 3–5 years administrative experience, with at least 1 year in healthcare or hospice preferred
- Knowledge of hospice concepts and terminally ill patient care
- Ability to manage multiple tasks with professionalism and composure
- Strong communication and organizational skills
- Proficient with office equipment and technology (computer, tablet, EMR systems)
- Comfortable working in a fast-paced, team-oriented environment
Nice To Haves
- Previous experience in hospice, home health, or medical office administration
- Familiarity with Medicare eligibility and insurance verification processes
- EMR (Electronic Medical Record) proficiency
- Compassionate and respectful demeanor when communicating with families
- Strong attention to detail and commitment to quality documentation
Responsibilities
- Administer day-to-day operations for assigned hospice programs and sites
- Schedule visits requested by Registered Nurses, Social Workers, and Chaplains at the start of benefit periods
- Manage rescheduled, declined, missed, and reassigned visit requests, ensuring timely visit completion
- Prepare for and facilitate interdisciplinary team (IDT) meetings, including documentation and note-taking
- Gather and input complete referral information into hospice systems promptly
- Coordinate durable medical equipment (DME) pickups and notify appropriate staff upon patient discharge or death
- Verify Medicare eligibility and obtain required authorizations and reauthorizations
- Process patient transfers by obtaining necessary paperwork from previous agencies
- Respond to phone referrals and inquiries in a professional and compassionate manner
- Verify commercial insurance and ensure accurate patient benefit periods and events in system
- Add new physicians and facilities to the system as needed
- Administer satisfaction surveys and support compliance with company policies and training
- Maintain adherence to managed care principles, hospice regulations, and company values
Benefits
- Competitive Pay
- 401(k) with Company Match
- Career Advancement Opportunities
- National & Local Recognition Programs
- Teammate Assistance Fund
- Medical, Dental, Vision Insurance
- Mileage Reimbursement or Fleet Vehicle Program
- Generous Paid Time Off + 7 Paid Holidays
- Wellness Programs (Telemedicine, Diabetes Management, Joint & Spine Concierge Care)
- Education Support & Tuition Assistance (ASN to BSN, BSN to MSN)
- Free Continuing Education Units (CEUs)
- Company-paid Life & Long-Term Disability Insurance
- Voluntary Benefits (Pet, Critical Illness, Accident, LTC)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
