Honors Program Admissions Specialist

George Fox University•Newberg, OR

1d•Onsite

About The Position

George Fox University's Honors Program is seeking an Admissions Specialist to manage recruitment, marketing, and admissions for the program, which has its own unique application process. Reporting to the Program Director and working closely with the Admissions Office, this role plays a key part in identifying and engaging prospective students. The Admissions Specialist will also coordinate alumni relations, helping to maintain strong connections between the program and its graduates. Job responsibilities include, but are not limited to: Admissions and Recruitment: Preparing and implementing the annual strategic plan for recruitment, admissions, and retention of prospective students. Organizing and managing a range of recruitment events, including Fellowship Day - a university wide scholarship competition that brings over 100 prospective students and family members to campus. Organizing faculty and student participation before, during, and after Fellowship Day. Coordinating and hosting honors admission outreach events (Bruin Preview, Friday @ Fox, Scholarship Summit). Promoting the Honors Program to prospective students and parents both face-to-face and in writing; and responding to inquiries. Coordinating applicant interviews and faculty assignments. Coordinating and participating in admission decision/scholarship meetings. Providing initial evaluations of new applications, presenting "gray-area" cases to directors for decisions. Preparing and sending admit packets; distribute waitlist & denial information. Working with the CAP Center, Registrar, MarCom, Student Life Office, Admissions Office as needed. Attending weekly intern meetings and supervising / coordinating interns in admission and marketing-related tasks. Hiring and managing one student employee primarily dedicated to admissions. Conducting several recruitment trips per academic year to both regional and local high schools, as recruitment schedule allows. Representing the program in online college fairs and webinars. Building and maintaining relationships with classical Christian high schools, both regionally and nationally. Marketing: Strategizing on ways to increase the number, quality, and diversity of honors applicants. Overseeing social media presence including Facebook and Instagram, creating campaigns that advertise the program. Maintaining and updating recruitment related web pages. Organizing and conducting recruitment phonathons. Overseeing the production of written materials/communications for use in program marketing, including large email campaigns, and annual distribution of GFHP brochures (both print and email formats). Using ClickUp to collaborate with Admissions and Marketing Communications on email and text message campaigns. Sending mass emails and text messages promoting the program and upcoming application deadlines through Slate. Data and Operational Management: Processing applications and managing recruit information. Collecting and maintaining feedback and visit feedback. Tracking Honors applications, academic reference forms, and Letters on Intent in Slate Developing, documenting, and improving operational processes. Maintaining and developing processes for data collection and integrity re: admissions data, new student survey, scholarship results, discount rates, etc. Providing admissions and student-specific data as needed. Alumni Relations: Developing a system for keeping updated alumni contact information, as well as major life events and professional accomplishments. Developing an annual alumni communications sequence, to maintain consistent communication with alums. Collecting, tracking, and organizing alumni-related data. Inviting alumni to program events when appropriate. Helping produce annual program newsletter for major constituents. Coordinating alumni events. Collaborates with Admin Assistant and provides back-up help when needed. Assist in teaching Honors seminars if the need arises. Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service. By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role. Demonstrated experience working cross culturally with respect, appreciation and humility. Other duties as assigned.

Requirements

A bachelor's degree or 3 years of equivalent work experience in office management.
Proven ability to work collaboratively, innovate, multi-task, and must be comfortable working independently, making decisions, and moving projects forward on one's own.
A willingness to support fellow staff members at busy times.
Excellent customer service and sales skills that include a courteous, approachable presence in person, online, and on the phone.
Experience and effective use of PeopleSoft, Slate, Excel, and the Google Office Suite.
Experience which indicates an ability to lead student leaders and help them reach their full potential.
Equally comfortable directing faculty and students.
Ability to communicate effectively in English, including face-to-face, on telephone, in writing; and ability to understand and follow instructions.
Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
A commitment to the University's Theology of Racial and Ethnic Diversity .
A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
A personal commitment to Jesus Christ and express their Christian testimony in a church.
In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Nice To Haves

Experience in an admissions environment is a plus.

Responsibilities

Preparing and implementing the annual strategic plan for recruitment, admissions, and retention of prospective students.
Organizing and managing a range of recruitment events
Organizing faculty and student participation before, during, and after Fellowship Day.
Coordinating and hosting honors admission outreach events (Bruin Preview, Friday @ Fox, Scholarship Summit).
Promoting the Honors Program to prospective students and parents both face-to-face and in writing; and responding to inquiries.
Coordinating applicant interviews and faculty assignments.
Coordinating and participating in admission decision/scholarship meetings.
Providing initial evaluations of new applications, presenting "gray-area" cases to directors for decisions.
Preparing and sending admit packets; distribute waitlist & denial information.
Working with the CAP Center, Registrar, MarCom, Student Life Office, Admissions Office as needed.
Attending weekly intern meetings and supervising / coordinating interns in admission and marketing-related tasks.
Hiring and managing one student employee primarily dedicated to admissions.
Conducting several recruitment trips per academic year to both regional and local high schools, as recruitment schedule allows.
Representing the program in online college fairs and webinars.
Building and maintaining relationships with classical Christian high schools, both regionally and nationally.
Strategizing on ways to increase the number, quality, and diversity of honors applicants.
Overseeing social media presence including Facebook and Instagram, creating campaigns that advertise the program.
Maintaining and updating recruitment related web pages.
Organizing and conducting recruitment phonathons.
Overseeing the production of written materials/communications for use in program marketing, including large email campaigns, and annual distribution of GFHP brochures (both print and email formats).
Using ClickUp to collaborate with Admissions and Marketing Communications on email and text message campaigns.
Sending mass emails and text messages promoting the program and upcoming application deadlines through Slate.
Processing applications and managing recruit information.
Collecting and maintaining feedback and visit feedback.
Tracking Honors applications, academic reference forms, and Letters on Intent in Slate
Developing, documenting, and improving operational processes.
Maintaining and developing processes for data collection and integrity re: admissions data, new student survey, scholarship results, discount rates, etc.
Providing admissions and student-specific data as needed.
Developing a system for keeping updated alumni contact information, as well as major life events and professional accomplishments.
Developing an annual alumni communications sequence, to maintain consistent communication with alums.
Collecting, tracking, and organizing alumni-related data.
Inviting alumni to program events when appropriate.
Helping produce annual program newsletter for major constituents.
Coordinating alumni events.
Collaborates with Admin Assistant and provides back-up help when needed.
Assist in teaching Honors seminars if the need arises.
Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
Demonstrated experience working cross culturally with respect, appreciation and humility.
Other duties as assigned.

Benefits

Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.
A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
Wonderful Christian peers and a vibrant student population.
A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
Free Fitness Center membership.
Free parking.
Rich employee benefit package.