Home Visiting Data Manager

MECA Therapies LLC•Las Cruces, NM

19h

About The Position

The Home Visiting Data Manager plays a critical role in supporting MECA Therapies’ Home Visiting Program by overseeing all data, reporting, billing, and compliance functions. This position ensures data accuracy, timely reporting, and adherence to state, Medicaid, and Parents as Teachers (PAT) requirements. The Data Manager collaborates closely with the Home Visiting Director, Regional Directors, Home Visiting Managers, Parent Educators, and the UNM Home Visiting database team to uphold data integrity, support program operations, and maintain compliance across all MECA Home Visiting regions. This position requires strong analytical skills, advanced Excel proficiency, knowledge of Medicaid billing requirements, and the ability to manage multiple reporting and billing cycles. Occasional travel throughout New Mexico may be required to provide training and technical assistance to staff in various MECA Home Visiting regions.

Requirements

Associate’s or Bachelor’s degree in data management, business, social services, public health, or related field (preferred).
Minimum of two years of experience working with data systems, reporting, or billing functions.
Advanced proficiency in Microsoft Excel, including formulas, data validation, pivot tables, and reporting tools.
Intermediate to advanced knowledge of Medicaid billing processes, codes, and documentation requirements.
Strong analytical, problem-solving, and critical-thinking skills.
Proficiency with database platforms, electronic documentation, and reporting systems.
Excellent attention to detail and accuracy in data entry and data management.
Ability to work with confidential information and maintain strict confidentiality.
Effective written and verbal communication skills.
Ability to work independently and collaboratively across multiple regions and teams.
Strong organizational and time-management skills, with the ability to manage multiple deadlines.
Professionalism, reliability, and effective teamwork.
Valid driver’s license and reliable transportation for occasional travel.

Nice To Haves

Experience in home visiting, early childhood, healthcare, or Medicaid billing strongly preferred.

Responsibilities

Generate, analyze, and distribute required daily, weekly, monthly, quarterly, and annual reports for Home Visiting program performance and compliance.
Ensure data accuracy and adherence to ECECD, Medicaid, MECA, and PAT fidelity requirements.
Conduct ongoing data quality checks to ensure completeness, accuracy, and consistency.
Communicate trends, discrepancies, and corrective actions to the Home Visiting Director.
Ensure that all data-related tasks align with state standards, MECA policies, and home visiting program guidelines.
Complete and submit all Home Visiting invoices in accordance with ECECD and Medicaid billing requirements.
Maintain and apply up-to-date knowledge of Medicaid billing codes, service types, and regulations specific to home visiting services.
Audit all documentation to ensure accuracy prior to billing submission.
Prepare, batch, and submit weekly claims.
Resolve billing discrepancies, rejections, and errors in collaboration with the billing team.
Communicate with Home Visiting staff to ensure complete and accurate service documentation.
Maintain a strong partnership with the UNM Home Visiting database team to implement updates and maintain expertise in database usage.
Ensure staff across all regions enter and maintain accurate, timely data.
Enter onboarding staff training records, education credentials, and annual updates within the UNM database.
Provide troubleshooting, technical support, and guidance to staff regarding database use and data entry.
Train new HV Managers and Parent Educators on data reporting, documentation protocols, and database systems.
Provide immediate corrective training when discrepancies or data errors are identified.
Collaborate with Home Visiting leadership and internal data analysts to ensure reporting aligns with program goals, fidelity standards, CQI initiatives, and deliverables.
Assist in preparing data summaries, dashboard reports, audit materials, and presentations for leadership and funders.
Participate in internal meetings, ECECD data meetings, and required trainings.
Provide timely communication to all Home Visiting staff regarding data timelines, expectations, and deadlines.
Travel to MECA Home Visiting regions across New Mexico to provide on-site training and technical assistance as needed.
Ensure all required Home Visiting data is entered correctly in the UNM Home Visiting Database, Falling Colors, and other reporting platforms.
Generate regular data accuracy reports to monitor ongoing compliance.
Maintain active/inactive client lists and ensure timely closure of client files.
Ensure documentation clearly supports service delivery, missed visits, and program requirements.
Provide ongoing training to Home Visiting Managers and Parent Educators regarding data entry, documentation expectations, and reporting requirements.
Support continuous quality improvement by identifying training needs and providing follow-up support.
Ensure new staff receive complete onboarding training for all Home Visiting data systems.