Hiring Liaison (Human Resources Specialist)

State of Illinois•Springfield, IL

9d•Onsite

About The Position

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as a Hiring Liaison performing all personnel related functions for DoIT Enterprise including but not limited to conducting interviews, processing all required personnel documentation, coordinating and monitoring special projects, and interpreting personnel processes, policies, rules, and regulations. The successful candidate must be highly organized, able to multi-task with attention to detail and be able to work both independently and with a team of HR professionals in a fast-paced environment. If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position with DoIT! As a State of Illinois employee, you receive a comprehensive benefits package including: Competitive Group Insurance benefits including health, life, dental and vision plans Flexible work schedules (when available and dependent upon position) 10 -25 days of paid vacation time annually (10 days for first year of state employment) 12 days of paid sick time annually which carryover year to year 3 paid personal business days per year 13-14 paid holidays per year dependent on election years 12 weeks of paid maternity/paternity leave Pension plan through the State Employees Retirement System Deferred Compensation Program – voluntary supplemental retirement plan Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP) Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Requirements

Requires knowledge, skill, and mental development equivalent to four (4) years of college.
Requires two (2) years of professional human recourses experience.
Requires two (2) years of professional experience conducting State of Illinois hiring processes, including posting vacancies, preparing bid records, preparing hire packets, scheduling and conducting interviews.
Requires two (2) years of professional experience utilizing the State of Illinois Personnel Code, Rules, Position Classification Plan, Pay Plan collective bargaining agreements and comprehensive employment plan to perform hiring functions.
Requires two (2) years of professional experience performing hiring functions utilizing personnel systems and databases, including Personnel Examining and Eligibility Records (PEERS/IMSH), Human Resources Information System (HRIS), DocuWare, and SuccessFactors.

Nice To Haves

Two (2) years of professional experience conducting State of Illinois hiring processes, including posting vacancies, preparing bid records, preparing hire packets, scheduling and conducting interviews or facilitating similar hiring processes.
Two (2) years of professional experience utilizing the State of Illinois Personnel Code, Rules, Position Classification Plan, Pay Plan collective bargaining agreements and comprehensive employment plan, or similar, to perform hiring functions.
Two (2) years of professional experience performing hiring functions utilizing personnel systems and databases, including Personnel Examining and Eligibility Records (PEERS/IMSH), Human Resources Information System (HRIS), DocuWare, SuccessFactors, or similar systems.
Ability to analyze complex HR and administrative problems and reports, evaluate potential solutions, and implement and recommend effective courses of action to resolve hiring/staffing issues.
Developed verbal and written communication skills to convey complex HR policies, compliance requirements, and personnel procedures clearly and effectively to diverse stakeholders including executives, managers, staff, internal/external applicants, and external auditors.
Ability to establish and maintain cooperative working relationships with staff, managers, executives, internal or external applicants, and external stakeholders, fostering collaboration in resolving sensitive HR issues and supporting People Operations team members.
Demonstrated organizational and time management skills with the ability to manage multiple concurrent HR projects or hiring sequences, meet mandated deadlines, and prioritize urgent compliance or staffing issues in a fast-paced environment.
Proficiency in Microsoft Office products including Word, Excel, SharePoint, Outlook and Teams to manage documentation, track data, and enhance communication and collaboration within an HR setting.

Responsibilities

Under general direction, serves as a Hiring Liaison for the Department of Innovation & Technology (DoIT) performing a full range of human resources duties relating to the filling of vacancies, including posting of vacancies, distributing job notifications, conducting verification checks, facilitating background checks, processing hiring sequences, and adhering to the Upward Mobility Program (UMP).
Serves as an interview proctor facilitating the interview process, including preparing and sending invitations to interview and coordinating interview scheduling.
Serves as a hiring liaison with DolT management/supervisors, CMS, People Operations staff, and others regarding hiring related inquiries and reviews procedural documents related to hiring functions, including recommending revisions and updates.
Prepares and maintains People Operations electronic records and makes necessary mandated adjustments to People Operations processes, procedures, and records.
Performs special projects for the Hiring Manager, and/or other DoIT People Operations Managers, including researching inquiries on status of positions and other hiring related requests.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans
Flexible work schedules (when available and dependent upon position)
10 -25 days of paid vacation time annually (10 days for first year of state employment)
12 days of paid sick time annually which carryover year to year
3 paid personal business days per year
13-14 paid holidays per year dependent on election years
12 weeks of paid maternity/paternity leave
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility