HIM Records Management Specialist

Rochester Regional Health

6d•$18 - $20•Onsite

About The Position

The HIM Records Management Specialist under the direction of the Manager of Document Lifecycle Management is responsible for the overall integrity of document scanning/indexing/corrections, forms control and inventory management, and organizational document storage, archiving and destruction. STATUS: Full-time LOCATION: Rochester General Hospital (RGH) DEPARTMENT: Health Information Management SCHEDULE: 9 a.m. - 7 p.m. with partial weekend off (F/S or S/M) ATTRIBUTES • Excellent computer and customer service skills. • Knowledge of state and federal regulations regarding health information. • Ability to work under pressure with time constraints. • Ability to maintain confidentiality. • Ability to work autonomously, multi-task and prioritize effectively. • Self-motivated and able to adapt to shifting priorities in support of clinical and business operations. • Excellent verbal, written and active listening communication skills are required. • Ability to interpret and present information in a logical and orderly manner. • Excellent critical thinking skills, systems thinking, and problem-solving skills are necessary. • Proficiency in one or more of the following computer systems: Epic electronic medical record system, Cerner, Meditech, or other third party electronic medical record system. • Proficiency in Microsoft Office - Word, Excel, Outlook, Teams and PowerPoint. • Experience with Adobe Pro, Adobe Distiller, and Document Management systems preferred -Registered Health Information Technician (RHIT) Preferred • Ability to calculate figures; ability to apply basic math skills. • Excellent literacy skills. • Strong organizational skills and detail orientation. • Occasional travel; reliable transportation a plus. • High school Diploma, required. Associates Degree, preferred.

Requirements

Excellent computer and customer service skills.
Knowledge of state and federal regulations regarding health information.
Ability to work under pressure with time constraints.
Ability to maintain confidentiality.
Ability to work autonomously, multi-task and prioritize effectively.
Self-motivated and able to adapt to shifting priorities in support of clinical and business operations.
Excellent verbal, written and active listening communication skills are required.
Ability to interpret and present information in a logical and orderly manner.
Excellent critical thinking skills, systems thinking, and problem-solving skills are necessary.
Proficiency in one or more of the following computer systems: Epic electronic medical record system, Cerner, Meditech, or other third party electronic medical record system.
Proficiency in Microsoft Office - Word, Excel, Outlook, Teams and PowerPoint.
Ability to calculate figures; ability to apply basic math skills.
Excellent literacy skills.
Strong organizational skills and detail orientation.
Occasional travel; reliable transportation a plus.
High school Diploma, required.

Nice To Haves

Experience with Adobe Pro, Adobe Distiller, and Document Management systems preferred
Registered Health Information Technician (RHIT) Preferred
Associates Degree, preferred.

Responsibilities

Ensures medical records maintain quality, accuracy, accessibility and security in both paper and electronic systems.
Prepares medical records for imaging according to scanning policies and procedures.
Scans documents into appropriate systems in accordance to department scanning policies.
Indexes scanned documents according to department policies and data integrity guidelines.
Conducts quality check upon the scanning and indexing of medical records.
Conducts imaging audits to ensure scanning procedures and guidelines are upheld.
Performs quality control audits to ensure compliance with established privacy and clinical care guidelines, proper usage of clinical systems and data, and the accuracy, completeness and quality of medical records.
Insures any document flagged for correction is prioritized, reviewed for accuracy, and corrected according to department scanning policy.
Works collaboratively with the scanning/indexing vendor on the correction of errors.
Requests paper charts from off-site storage in a timely and efficient manner. Tracks and ensures all paper chart requests are received, and subsequently returned to the off-site storage vendor.
Understands federal, state and organizational destruction guidelines.
Ensures established business document and medical record retention and destruction policies and guidelines are followed.
Participates in cross coverage support of other function based areas as needed and at the discretion of the manager.