HIM Operations Specialist - Remote

Peace Health • Springfield, OR

364d • $17 - $25 • Hybrid

About The Position

PeaceHealth is seeking a 0.8 FTE HIM Operations Specialist. This remote role requires the incumbent to reside in OR, WA, AK. The salary range for this job opening at PeaceHealth is $17.06 - $25.58. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc. The HIM Operations Specialist analyzes health records for completeness, communicates record deficiencies to providers, follows hospital protocol and regulatory requirements; document imaging - prep, scan and quality control - in hybrid health record systems (electronic and hardcopy), and provides general clerical support to the department; processing birth certificates; storage, retrieval and delivery of health records. Validates SER (Schedulable EPIC Resource) provider records ensuring the correct setup for distribution of patient records.

Requirements

• High School Diploma or equivalent.
• College Coursework with an emphasis in Medical Terminology, Health Information Management, Project Management, Office Administration, Microsoft Office (Excel, Word, PowerPoint, Outlook) preferred.
• Minimum of 1 year General office, administrative experience preferred.
• Basic knowledge of general office procedures and equipment preferred.
• Basic knowledge of anatomy and/or human physiology preferred.

Nice To Haves

• Ability to use a complex EMR system.
• Ability to work independently with minimal supervision.
• Ability to round and pick up documents from hospital units and clinics.
• Proficient computer and keyboard including MS Office applications.
• Proficiency in numeric filing, speed and accuracy necessary.
• Good judgment and decision-making skills.
• Strong organizational skills.
• Multi-task/detail oriented.
• Ability to handle interruptions due to phone calls, emails and questions.
• Use of Skype technology to communicate with peers in different locations.
• Good verbal and written communication skills.
• Able to maintain a high degree of confidentiality.

Responsibilities

• Analyzes health record for completeness by providers and accuracy of information.
• Communicates medical record deficiencies to providers.
• Utilizes escalation of consequences to non-compliant providers, up to referring to Medical Staff for suspension of admitting/clinical privileges.
• Notifies providers/departments of insufficient completion of health records according to established guidelines.
• Acts as a resource to providers on the use of the electronic medical record.
• Maintains archival records onsite including pulling and refiling records as needed.
• Gathers, compiles and enters required information in Oregon, Washington and Alaska states Vital records system to record births.
• Completes other vital records workflows including submission of Social Security requests, provides proof of birth, and submissions of paternity affidavits/invoices.
• Performs advanced sorting, prepping, scanning, and quality control tasks in support of Document Management.
• Communicates with clinics and hospital locations to educate on appropriate process and clarifying questions.
• Participates in unknown and non-DRS calls to assist in correct indexing of documents into CareConnect.
• Serves as operational support for electronic health record implementation of point of care scanning.
• Utilizes multiple online and CareConnect resources to complete validation of new and existing providers and facilities in CareConnect SER file.
• Makes phone calls to validate provider demographics for SER file entries.
• Sends validated entries to the Security Team for update.
• Assists visitors needing records help.
• Performs other duties as assigned.

Benefits

• Full medical/dental/vision coverage
• 403b retirement plan employer base and matching contributions
• Paid time off
• Employer-paid life and disability insurance with additional buyup coverage options
• Tuition and continuing education reimbursement
• Wellness benefits
• Expanded EAP and mental health program

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees