HIM Manager

Southeast Alabama Medical Center-posted 3 months ago
Full-time
Dothan, AL
251-500 employees
Hospitals
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The Health Information Management (HIM) Manager is responsible for overseeing all aspects of health records, ensuring their integrity, confidentiality, and accessibility in compliance with federal, state, and organizational regulations. This role manages HIM staff performance, facilitates timely training, and acts as a key liaison for internal and external customers regarding the legal medical record and release of information functions. The manager also plays a crucial role in adapting departmental operations to evolving regulatory requirements and supporting special projects.

  • Manages and maintain all aspects of health records
  • Maintains confidentiality per policy and regulations
  • Ensures HIM guidelines are met in conjunction with regulatory and organizational needs
  • Ensures HIM staff consistently meet productivity, timeliness, and quality standards
  • Provides timely training as needed
  • Prepares status reports, materials, and documentation for reporting to senior management or committees, as needed
  • Assists with the development of training material for the department and organization if needed
  • Ensures Epic and OnBase work queues are worked timely and accurately
  • Acts as a liaison to customers including initial point of contact for questions regarding legal medical record
  • Assists with department special projects as requested
  • Researches and applies federal, state and voluntary regulatory standards that relate to privacy and security
  • Assists Director in compliance with legal, regulatory, and organizational requirements for record-keeping to include the destruction and disposal of obsolete records in accordance with hospital policies and regulations mandated by Health Care Authorities in the state of Alabama
  • Assists with the planning for implementation of new state and federal government requirements within the department and organization
  • Assists with and answer questions on release of information functions
  • Reviews and releases patient health records to authorized person(s) and/or health care facilities upon receipt of appropriate documentation authorizing releases
  • Produces records in court when requested by subpoena
  • Provides fill in assistance as needed
  • Manages departmental resources effectively, including equipment, supplies, and technology, contributing to budget planning and oversight as needed
  • Identifies opportunities for process improvement within HIM operations to enhance efficiency, accuracy, and compliance
  • Collaborates actively with other departments (e.g., IT, Clinical Departments, Billing, Revenue Cycle) to resolve complex issues related to health information, system integration, and data flow
  • Collaborates with Human Resources on all HR-related matters, including disciplinary actions and termination requests
  • Supervises staff, managing timekeeping, ETO requests, and performance evaluations
  • Performs other duties as requested by primary manager that do not compromise moral code of conduct or protocols set in place for patient or employee safety
  • Associate's degree in health information technology, medical assisting, or related field
  • Registered Health Information Technician (RHIT)
  • RHIT certification and 5 years of relevant experience
  • Two (2) years of supervisory experience overseeing staff guidance and development, workflow optimization, performance management, and regulatory compliance
  • Bachelor's degree in health information management, health informatics, public health, healthcare administration, or another related field
  • Registered Health Information Administrator (RHIA)
  • RHIA certification with 3 years of relevant experience
  • Three (3) or more years of supervisory experience overseeing staff guidance and development, workflow optimization, performance management, and regulatory compliance
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