HIM Assistant

External Astera Health•Wadena, MN

About The Position

Astera Health is hiring for a HIM Assistant in the Health Information Management department. This is a full-time position, scheduled at 80 hours bi-weekly. Astera Health offers a comprehensive benefits package including health, dental, vision, life and retirement. We also support work-life balance through benefits such as paid time off, short- and long-term disability and our employee wellness initiative. Essential Duties: Supports the mission and positively exhibits the values of Astera Health through personal conduct and behaviors. Provides customer service and assistance related to HIM departmental functions to patients, providers, vendors, other departments, and outside facilities: in person, over the telephone, through email, fax, and postal mail. Communicate effectively and professionally with patients, providers, other departments, and outside facilities in-person, over the telephone, through email, fax, and postal mail. Performs the document imaging function as required including Batch Prepping, Indexing, Scanning, and Quality Review to ensure scanned images are uploaded into the correct electronic health record visit. Monitors record completion processes, including Hospital and Clinic Deficiency Analysis and identification of documentation deficiencies, and follow up according to departmental standards. Reviews and analyzes electronic health information, including both Hospital and Clinic Deficiency Analysis, for provider completion and record deficiencies in accordance with the Joint Commission, CMS, state licensing agencies, Medical staff rules and regulations, and HIM department standards. Conducts releases of information to all legitimate requestors in accordance with company policy and all state and federal laws, while protecting the confidentiality and security of medical records. Perform accurate and timely completion of Birth and Death Certificates by electronically submitting required data to the State of Minnesota. Serve as a resource to providers, other staff, and patients regarding the legal definitions of Fetal Deaths and Live Births and apply this knowledge to preparation of data entry. Perform a variety of other support functions including maintaining and ordering departmental supplies, accurately filing and retrieving historical paper charts, performing chart merges in the EHR, and other duties as assigned by HIM leadership. Core Competencies: Demonstrates observation, listening, interpersonal, and clarification skills to interact positively and productively with providers, patients, other staff, and external customers Knowledge of Medical Terminology Maintains strict confidentiality of information and privacy compliance Ability to effectively operate standard office equipment and software Strong oral and written communication skills Demonstrates a high degree of commitment to customer service excellence Ability to perform tasks both collaboratively and independently Demonstrates concern for all patients, visitors, and co-workers Physical Requirements: Sedentary Duty: exerting up to 10 pounds of force occasionally or a negligible amount of force to lift, carry, push, pull or otherwise move objects including the human body (based on U.S. Department of Labor data). The following physical activities are required to perform this job: Occasionally (up to 33% of work time): Standing, walking, reaching, lifting, kneeling Frequently (34-66% of work time): Sitting, handling, fingering, talking, hearing, near acuity vision. Required Qualifications: Requires the knowledge of health information practices and principles as normally demonstrated through completion of one or more years of post-high school education in medical records and information systems OR high school diploma/GED or equivalent working knowledge and one or more years of experience working with medical records and/or health information management Requires the ability to communicate effectively in oral and written formats; requires ability to inspect, read, and analyze written material. Must be able to perform and work on multiple tasks and organize and prioritize work Requires good judgement, initiative and problem-solving abilities along with effective teamwork skills. Requires strong technical skills in the use of software applications and databases. Experience with Epic EHR preferred.

Requirements

Requires the knowledge of health information practices and principles as normally demonstrated through completion of one or more years of post-high school education in medical records and information systems OR high school diploma/GED or equivalent working knowledge and one or more years of experience working with medical records and/or health information management
Requires the ability to communicate effectively in oral and written formats; requires ability to inspect, read, and analyze written material.
Must be able to perform and work on multiple tasks and organize and prioritize work
Requires good judgement, initiative and problem-solving abilities along with effective teamwork skills.
Requires strong technical skills in the use of software applications and databases.

Nice To Haves

Experience with Epic EHR preferred.

Responsibilities

Supports the mission and positively exhibits the values of Astera Health through personal conduct and behaviors.
Provides customer service and assistance related to HIM departmental functions to patients, providers, vendors, other departments, and outside facilities: in person, over the telephone, through email, fax, and postal mail.
Communicate effectively and professionally with patients, providers, other departments, and outside facilities in-person, over the telephone, through email, fax, and postal mail.
Performs the document imaging function as required including Batch Prepping, Indexing, Scanning, and Quality Review to ensure scanned images are uploaded into the correct electronic health record visit.
Monitors record completion processes, including Hospital and Clinic Deficiency Analysis and identification of documentation deficiencies, and follow up according to departmental standards.
Reviews and analyzes electronic health information, including both Hospital and Clinic Deficiency Analysis, for provider completion and record deficiencies in accordance with the Joint Commission, CMS, state licensing agencies, Medical staff rules and regulations, and HIM department standards.
Conducts releases of information to all legitimate requestors in accordance with company policy and all state and federal laws, while protecting the confidentiality and security of medical records.
Perform accurate and timely completion of Birth and Death Certificates by electronically submitting required data to the State of Minnesota.
Serve as a resource to providers, other staff, and patients regarding the legal definitions of Fetal Deaths and Live Births and apply this knowledge to preparation of data entry.
Perform a variety of other support functions including maintaining and ordering departmental supplies, accurately filing and retrieving historical paper charts, performing chart merges in the EHR, and other duties as assigned by HIM leadership.