Highway Contruction Career Training Program Coordinator

Shawnee Community College, IL•Ullin, IL

42d

About The Position

The HCCTP Coordinator is responsible for the development, implementation, administration, and evaluation of the Illinois Department of Transportation (IDOT) Highway Construction Careers Training Program. Under the direction of the Director of Business and Workforce Development, the HCCTP Coordinator will provide management and highway construction training per the IDOT HCCTP contract. Essential Duties or Responsibilities The essential duties and primary responsibilities below are intended to describe the general requirements of this job and are not intended to be an exhaustive statement of duties. Other duties may be assigned. Program Development and Implementation <li>Develops, implements, administers, and evaluates the Illinois Department of Transportation (IDOT) Highway Construction Careers Training Program (HCCTP). Designs, updates, and aligns curriculum with program objectives and industry standards. Coordinates industry involvement through biannual HCCTP workforce advisory committee meetings. Develops individualized performance plans for student trainees to support program goals. Team Leadership and Supervision <li>Trains, mentors, and coaches staff and team members to support achievement of program objectives. Recruits, selects, hires, evaluates, and supervises part-time program staff. Student Engagement and Support <li>Advises students on program requirements, verifies eligibility, and assists with job placement. Manages trainee caseloads, monitors progress, and provides individualized support. Conducts regular one-on-one meetings to deliver program information and job search feedback. Facilitates mock interviews and provides evaluations to enhance trainee preparedness. Stakeholder Collaboration and Outreach <li>Establishes and maintains partnerships with IDOT, highway contractors, trade unions, and internal college departments. Coordinates placement and referral opportunities for student trainees through stakeholder engagement. Compliance and Reporting <li>Ensures compliance with applicable federal and state regulations, as well as grant requirements from IDOT, ICCB, and HLC. Oversees program scheduling and curriculum to meet institutional and accreditation standards. Completes timely reports on program outcomes and activities for the College and IDOT. Budget and Grant Management <li>Prepares, monitors, and maintains program budgets, including salaries, stipends, supplies, and equipment. Tracks expenditures, reconciles grant accounts, and oversees all fiscal activities. Completes budget modifications, requisitions, and bid specifications as necessary. Monitors grant activities and ensures timely submission of monthly, quarterly, and annual reports.

Requirements

Bachelor's degree in education, workforce development, construction management, business administration, or a related field; or equivalent combination of education and relevant experience.
Two (2) years of experience in program coordination, workforce training, or related administrative roles.
Experience supervising staff and managing budgets, preferably within a grant-funded or educational/training program environment.
Strong understanding of workforce development practices, training program design, and student support strategies.
Knowledge of federal and state compliance standards related to grant administration and reporting (e.g., IDOT, ICCB, HLC).
Excellent organizational, analytical, and problem-solving skills to manage multiple priorities, meet deadlines, and track outcomes.
Effective interpersonal and communication skills to work with diverse populations, including students, industry partners, and institutional stakeholders.
Demonstrated leadership skills in coaching, mentoring, and supervising staff and student trainees.
Proficiency in budgeting, financial tracking, and preparation of program and fiscal reports.
Ability to build and sustain professional partnerships with employers, unions, governmental agencies, and educational institutions.
Competency with technology tools for data management, communications, and reporting.

Responsibilities

Develops, implements, administers, and evaluates the Illinois Department of Transportation (IDOT) Highway Construction Careers Training Program (HCCTP).
Designs, updates, and aligns curriculum with program objectives and industry standards.
Coordinates industry involvement through biannual HCCTP workforce advisory committee meetings.
Develops individualized performance plans for student trainees to support program goals.
Trains, mentors, and coaches staff and team members to support achievement of program objectives.
Recruits, selects, hires, evaluates, and supervises part-time program staff.
Advises students on program requirements, verifies eligibility, and assists with job placement.
Manages trainee caseloads, monitors progress, and provides individualized support.
Conducts regular one-on-one meetings to deliver program information and job search feedback.
Facilitates mock interviews and provides evaluations to enhance trainee preparedness.
Establishes and maintains partnerships with IDOT, highway contractors, trade unions, and internal college departments.
Coordinates placement and referral opportunities for student trainees through stakeholder engagement.
Ensures compliance with applicable federal and state regulations, as well as grant requirements from IDOT, ICCB, and HLC.
Oversees program scheduling and curriculum to meet institutional and accreditation standards.
Completes timely reports on program outcomes and activities for the College and IDOT.
Prepares, monitors, and maintains program budgets, including salaries, stipends, supplies, and equipment.
Tracks expenditures, reconciles grant accounts, and oversees all fiscal activities.
Completes budget modifications, requisitions, and bid specifications as necessary.
Monitors grant activities and ensures timely submission of monthly, quarterly, and annual reports.