High School Registrar

Mt. Paran Christian School•Kennesaw, GA

About The Position

The Registrar serves as the official record-keeper of grades, attendance, and permanent records for all high school students.

Requirements

High School education
minimum of three years of experience in a registrar role
extremely high integrity and ability to maintain confidentiality
excellent verbal communication skills
impeccable organization and management skills
Ability to lift boxes and items not exceeding 20 pounds

Responsibilities

Ministering to students compassionately and sincerely so they may continue to grow in their faith.
Accepting the work at Mount Paran Christian School as a personal calling and identify themselves as ministers of the gospel of Jesus Christ.
Maintaining immunization records according to state law ensuring that they are current
Maintaining all student permanent records 9-12 grades
Sending student records and transcripts upon request mainly upon transfer to another school
Importing students’ grades at the end of each grading period
Creating progress reports/report cards and posting to classroom management systems at the end of each grading period
Creating a new transcript with current cumulative GPA at the end of each semester
Maintaining all GPA calculations, ranks, and performance categories (honor roll lists)
Auditing student transcripts bi-annually to ensure graduation requirements are being met and reporting any discrepancies to guidance counselor
Uploading all student grades to Georgia Student Finance Commission each January and June for HOPE calculations
Uploading any student athlete transcripts to the NCAA/NAIA as requested
Uploading senior initial, mid-year, and final transcripts for electronic transfer to colleges as requested
Process all transcript requests as requested for college application processing
Be aware of upcoming college deadlines and assist college counselor in ensuring student transcripts and recommendation letters are being sent in a timely manner
Send all final transcripts to each graduating senior’s final college choice
Removing student files upon withdrawal or graduation
Upon graduation, purging the student record and prepare necessary documents for scanning for permanent storage or prepare for shredding
Reporting to appropriate county as necessary any new student enrollments or student withdrawals
Progressing student files to the next grade level at the end of each school year
Transferring new students files from the Admission office to the Registrar’s office
Requesting final transcripts from previous school attended for any new student
Transcribing and creating a new transcript for any transfer student
Answering and processing any phone calls and emails within 24 hours as required by the MPCS employee handbook
Coordinating high school graduation events including but not limited to: ensuring all students have a cap and gown, ordering honors cords and dispersing as appropriate, ensuring all faculty and board member robes are current and prepared for ceremony, order graduate Bibles, order diplomas, coordinating date with graduation facility, coordinate with marketing in creating and finalizing graduation program, coordinate graduation rehearsal, communicate all graduation events and important information to all senior parents and students, ensuring all materials are transported to church and set up for ceremony, schedule photographer for graduation event and for senior class cap and gown class photo
Assisting the counselors with the planning and implementation of activities as needed, i.e. PSAT, college visits
Coordinate all logistics for the administration of AP exams each May including but not limited to: ordering testing materials, conducting pre-exam administration sessions, securing testing site, table rentals, proctoring AP exams, preparing and transferring testing materials to testing site, and returning all testing materials as required by College Board.
Coordinate High School Honors Night which includes but is not limited to: coordinate staff voting for appropriate student awards, collecting all course award information, ordering all plaques and trophies, sending parent invitations, creating any certificates as needed, creating honors night program, working with the appropriate personnel in other school areas to ensure appropriate awards are being presented, contact Murray Arts Center personnel to confirm stage setup for the event
Creating all course selection menus in preparation for course registration each Spring
Work with guidance counselor in communicating course selection process to parents and students
Once course selection process is complete, work to create a master schedule for the next school year based on student course requests and communicate with High School Head and Department Chairs in creation of the master schedule
Use all student course selections and master schedule to create individual student schedules for all high school students
Communicate with parents as necessary regarding scheduling conflicts and work to resolve any conflicts where possible
Complete schedule changes for students as requested by parents or guidance counselor
Schedule new student placement testing as necessary
Schedule new student scheduling meetings with guidance counselor
Maintain historical course data
Prepare and provide any requested grade, attendance, course, or other reports to high school head, dean of students, or guidance counselor
Assist as requested in planning and implementation of other events, i.e. high school retreat, homecoming activities, prom
Complying with conditions as stated in employee contract and handbook
Modeling appropriate Christian behavior in speech and actions
Any other duties assigned by the High School Head