High School Registrar

Mt. Paran Christian SchoolKennesaw, GA
8h

About The Position

The Registrar serves as the official record-keeper of grades, attendance, and permanent records for all high school students.

Requirements

  • High School education
  • minimum of three years of experience in a registrar role
  • extremely high integrity and ability to maintain confidentiality
  • excellent verbal communication skills
  • impeccable organization and management skills
  • Ability to lift boxes and items not exceeding 20 pounds

Responsibilities

  • Ministering to students compassionately and sincerely so they may continue to grow in their faith.
  • Accepting the work at Mount Paran Christian School as a personal calling and identify themselves as ministers of the gospel of Jesus Christ.
  • Maintaining immunization records according to state law ensuring that they are current
  • Maintaining all student permanent records 9-12 grades
  • Sending student records and transcripts upon request mainly upon transfer to another school
  • Importing students’ grades at the end of each grading period
  • Creating progress reports/report cards and posting to classroom management systems at the end of each grading period
  • Creating a new transcript with current cumulative GPA at the end of each semester
  • Maintaining all GPA calculations, ranks, and performance categories (honor roll lists)
  • Auditing student transcripts bi-annually to ensure graduation requirements are being met and reporting any discrepancies to guidance counselor
  • Uploading all student grades to Georgia Student Finance Commission each January and June for HOPE calculations
  • Uploading any student athlete transcripts to the NCAA/NAIA as requested
  • Uploading senior initial, mid-year, and final transcripts for electronic transfer to colleges as requested
  • Process all transcript requests as requested for college application processing
  • Be aware of upcoming college deadlines and assist college counselor in ensuring student transcripts and recommendation letters are being sent in a timely manner
  • Send all final transcripts to each graduating senior’s final college choice
  • Removing student files upon withdrawal or graduation
  • Upon graduation, purging the student record and prepare necessary documents for scanning for permanent storage or prepare for shredding
  • Reporting to appropriate county as necessary any new student enrollments or student withdrawals
  • Progressing student files to the next grade level at the end of each school year
  • Transferring new students files from the Admission office to the Registrar’s office
  • Requesting final transcripts from previous school attended for any new student
  • Transcribing and creating a new transcript for any transfer student
  • Answering and processing any phone calls and emails within 24 hours as required by the MPCS employee handbook
  • Coordinating high school graduation events including but not limited to: ensuring all students have a cap and gown, ordering honors cords and dispersing as appropriate, ensuring all faculty and board member robes are current and prepared for ceremony, order graduate Bibles, order diplomas, coordinating date with graduation facility, coordinate with marketing in creating and finalizing graduation program, coordinate graduation rehearsal, communicate all graduation events and important information to all senior parents and students, ensuring all materials are transported to church and set up for ceremony, schedule photographer for graduation event and for senior class cap and gown class photo
  • Assisting the counselors with the planning and implementation of activities as needed, i.e. PSAT, college visits
  • Coordinate all logistics for the administration of AP exams each May including but not limited to: ordering testing materials, conducting pre-exam administration sessions, securing testing site, table rentals, proctoring AP exams, preparing and transferring testing materials to testing site, and returning all testing materials as required by College Board.
  • Coordinate High School Honors Night which includes but is not limited to: coordinate staff voting for appropriate student awards, collecting all course award information, ordering all plaques and trophies, sending parent invitations, creating any certificates as needed, creating honors night program, working with the appropriate personnel in other school areas to ensure appropriate awards are being presented, contact Murray Arts Center personnel to confirm stage setup for the event
  • Creating all course selection menus in preparation for course registration each Spring
  • Work with guidance counselor in communicating course selection process to parents and students
  • Once course selection process is complete, work to create a master schedule for the next school year based on student course requests and communicate with High School Head and Department Chairs in creation of the master schedule
  • Use all student course selections and master schedule to create individual student schedules for all high school students
  • Communicate with parents as necessary regarding scheduling conflicts and work to resolve any conflicts where possible
  • Complete schedule changes for students as requested by parents or guidance counselor
  • Schedule new student placement testing as necessary
  • Schedule new student scheduling meetings with guidance counselor
  • Maintain historical course data
  • Prepare and provide any requested grade, attendance, course, or other reports to high school head, dean of students, or guidance counselor
  • Assist as requested in planning and implementation of other events, i.e. high school retreat, homecoming activities, prom
  • Complying with conditions as stated in employee contract and handbook
  • Modeling appropriate Christian behavior in speech and actions
  • Any other duties assigned by the High School Head
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