High School Payroll Secretary - 25/26 SY

Spotsylvania County School District • Fredericksburg, VA

15h

About The Position

Spotsylvania County Public Schools is seeking an experienced Office Secretary to join our growing Division as we start the new year! The School Payroll Secretary is responsible for assisting in the prompt and accurate handling of payroll processes within a designated school location. This role may also support the processing of invoices, receipts of revenues and issue of payments to vendors in accordance with School Board policy. We look forward to welcoming you to the #WeAreSpotsy Team. Apply Today!

Requirements

• High School Diploma or GED
• Two (2) years of experience in a financially responsible role, ideally on a finance or payroll team within the Education industry

Nice To Haves

• Associate’s Degree in Accounting, Business Administration, or a related field
• Previous experience processing payroll data, ideally within the Education Industry.

Responsibilities

• Maintains and ensures the accurate preparation and balancing of all payroll records for employees at the designated school location
• Acts as the liaison between the assigned school and payroll to assists employees in resolving payroll issues
• Submits Employee Status Change forms for all new hires, transfers, changes in assignments, short/long-term leave, terminations, and sub-related changes
• Ensures absences are recorded in Smartfind Express
• Ensures the accuracy of the time clock program utilized by SCPS
• Collaborates with the Finance and the Human Resources departments, as required, to troubleshoot employee inquiries and ensure the adequate support of school-based personnel
• Prepares periodical payroll-related analysis, statements, and projections
• Audits and proofs payroll or other reports for clerical accuracy and conformance to school board policy
• Records and tracks leave of employees at the designated location
• Communicates changes in pay to employees
• Assists in the preparation and verification of all payroll-related reports
• Performs routine functions associated with the smooth functioning of the business office, including but not limited to processing mail, office reception, and other basic clerical duties as needed

Benefits

• competitive salary
• monthly PTO accrual
• robust healthcare benefit plans
• enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match
• FMLA and Short-Term Disability leave
• Tuition Reimbursement
• Employee Assistance Programs (EAPs)
• employer paid Life Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED