Heartbeat Office Executive Administrator & Event Coordinator
About The Position
The Heartbeat Office Executive Administrator & Event Coordinator will be instrumental in advancing the implementation of GE HealthCare’s proprietary business system, Heartbeat. This role supports coordination, and execution of global events and programs that empower employees in their Heartbeat development journeys. Key responsibilities include managing communications, and operational logistics to ensure impactful events. The coordinator will also oversee scheduling, budgeting, and facility support for Heartbeat events—ensuring seamless delivery and continuous improvement. This role will also provide administrative support to the Lean and Transformation Office.
Requirements
- High School Diploma, GED or local equivalent.
- Minimum 3 years of experience coordinating events, managing communications, and supporting administrative processes.
- Experience with data management, project execution, and use of digital collaboration tools is required.
- Proficiency in Microsoft Office Suite, Excel, Word, Teams and or SharePoint.
- Experience managing program logistics and communications.
- Strong time-management and organizational skills; ability to handle multiple priorities.
- Ability to work with and interpret learning metrics and data to assess program effectiveness
- Strong written and verbal communication skills.
Nice To Haves
- Bachelor’s degree in Business Administration, Human Resources, Organizational Development, Education, Communications, Data Analytics, Information Systems,
- Experience with KPI tracking, survey/data analysis frameworks, and AI platforms
- Familiarity with tracking Key Performance Indicators (KPIs) and using data to inform decisions and improve learner experience.
- Project management experience and ability to execute programs from planning to delivery.
- Experience or familiarity with Co-Pilot or other AI platforms
Responsibilities
- Lead coordination and logistics for global learning programs supporting the Heartbeat business system and Lean and Transformation Office strategy.
- Manage training logistics for event end-to-end: venue setup, registration, travel instructions, materials, meals, AV, and facilitator coordination.
- Maintain a master calendar of events and manage invites.
- Track and manage program agendas, rosters, attendance, and learning data.
- Ensure timely and effective communication with program participants, facilitators, pre during and post events.
- Support general administrative tasks for the Lean Office as needed including but not limited to maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts.
- Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager's signature.
- Oversee payment processes including invoice submission and PO requests.
Benefits
- GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement.
- GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
