Healthcare Program Logistics Coordinator

Oregon Primary Care Association•Portland, OR

8d•$22 - $25•Hybrid

About The Position

The Oregon Primary Care Association (OPCA) seeks a Program Logistics Coordinator to deliver innovative, evidence-based, education and training programs to improve both access to care and quality of life for people who are living with or are at-risk for acquiring HIV. As a member of the HIV/STI Program team, the Logistics Coordinator is responsible for coordinating and handling day-to-day activities for HIV/STI programs in Oregon and SW Washington that align with Oregon’s End HIV initiative. The primary aims of the Oregon’s End HIV initiative are: Testing is Easy, Prevention Works, and Treatment Saves Lives. OPCA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, age, disability, national origin, marital status, veteran status, and any other characteristic protected by applicable federal, state, or local laws. Successful candidates will commit to a respectful and welcoming workplace.

Requirements

Superior ability to prioritize assignments, manage several concurrent projects effectively with frequent interruptions under deadlines
Solid ability to multi-task with demanding timeframes
Experience with utilizing program management tools (e.g., Monday, Asana) to communicate effectively across teams.
Demonstrated advanced proficiency using MS Word, Excel, Canva, Adobe Acrobat, and PowerPoint
Excellent computer, word processing, writing skills, interpersonal and telephone communication skills
Experience working with webinar and teleconference software like Microsoft Teams, Zoom
Demonstrated proficiency in Outlook, complex schedules and meeting planning on multiple calendars
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing
Ability to use sound judgment in responding to issues and concerns both internally and with external community partners
General knowledge of HIV/AIDS/Sexually Transmitted Infections (STIs)
Administrative professional with moderate level of proficiency. Position typically requires some professional education and/or up to three years’ experience or equivalent education.
Fluency in written and spoken English required.

Nice To Haves

Bachelor’s Degree preferred.

Responsibilities

Facilitate logistics for statewide conferences & workshops based on HIV educational needs assessments.
Coordinate logistics for statewide training including meeting scheduling, coordination, facility logistics, and catering at specified events.
Act as Zoom host for online training events
Enter training and capacity building data into reporting platforms to track grant deliverables across program areas and funding streams.
Build and disseminate online promotional material to market program efforts.
Update website content and calendars as needed to support stakeholder engagement.
Market and facilitate learning opportunities (training events, communities of practice, webinars, conferences) for health systems in Oregon.
Work with clinicians/designers to create printed materials that support training curriculum
Other duties as assigned

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