Healthcare Licensing Compliance Specialist (RN)

FoxHire

87d • $29 - $34

About The Position

The Healthcare Licensing Compliance Specialist (RN) leads FoxHire’s licensing strategy for healthcare agency operations and supports compliant, scalable healthcare placements across the United States and internationally. The role partners with recruiters, account executives, and clients to ensure licensing, registration, and credentialing requirements are met.

Requirements

• Active, unencumbered Registered Nurse (RN) license in good standing (Compact/Multistate preferred).
• 3–5 years in healthcare staffing/operations or clinical administration; MSP/VMS exposure a plus.
• Able to interpret and operationalize state requirements.
• Exposure to defining or validating software requirements for compliance/credentialing workflows.
• Strong technical aptitude; database experience; proficiency with Google Workspace and Microsoft Office.
• Exceptional attention to detail and analysis; thrives in fast‑paced, deadline‑driven work.
• Clear, concise communicator; collaborative; able to mentor peers.

Responsibilities

• Act as FoxHire’s SME for healthcare agency licensing and clinician placements; provide authoritative guidance; lead compliance decisions and escalations.
• Manage all state healthcare staffing/nurse agency licenses end‑to‑end (applications, renewals, reports, filings). Track new/changed requirements and coordinate cross‑functional actions to stay compliant.
• Monitor and interpret regulations (nurse practice acts, agency licensing, reporting). Convert rules into clear SOPs, playbooks, and client‑ready guidance.
• Build and maintain matrices, checklists, templates, and FAQs to support compliance, training, and self‑service for recruiters and account teams.
• Coordinate evaluation workflows; align placement suitability with client requirements.
• Verify licenses and certifications at hire and ongoing; ensure compliant document capture/retention; audit health and onboarding files.
• Maintain records and, with Finance, submit accurate, on‑time state reports (e.g., utilization, fee, wage).
• Set up contract employees in FoxHire system; confirm all client‑required pre‑employment steps are complete before start; prepare contracts and addenda accordingly.
• Partner with Product/Development to define and validate workflows, document logic, and audit trails that automate compliance and improve data quality.
• Support demos, placement strategy, and compliance readiness; serve as the point of contact for licensing and onboarding requirements.
• Resolve issues with recruiters, clients, and contract employees; document actions and follow through to closure.
• Keep client data and onboarding requirements current per SOPs; communicate changes promptly to stakeholders.
• Apply working knowledge of federal and state employment law to submissions and daily inquiries.
• Maintain complete, searchable, audit‑ready records of communications in company systems.
• Participate in, and when needed, facilitate, training for new team members and cross‑functional partners.
• Identify and implement enhancements; update SOPs, checklists, and templates.
• Model a positive, solutions‑oriented approach to customer support and team collaboration.

Benefits

• Tuition reimbursement
• Remote work
• $400 toward home office furniture
• Laptop, monitors, and other necessary computer equipment provided
• Bi-weekly stipend toward internet service provided
• 128 hours of PTO in first year, pro-rated PTO amount given on first day based upon months left in the year
• Nine company paid holidays
• Two week paid parental leave for births and adoptions
• Competitive compensation, a generous paid time off package, and a wide range of other benefits including; employer-subsidized medical, dental, and vision insurance; Section 125 HSA and FSA medical and dependent care accounts; a 401(k) with company match; company paid, life insurance, short-term and long-term disability insurance; and an employee assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree