Healthcare Executive Assistant

University of Missouri • Columbia, MO

91d • $25 - $39

About The Position

Provide high level administration support to an executive and relieve them of general and routine matters. The role involves providing administrative support, most often involving highly confidential and/or sensitive materials and situations. Responsibilities include staffing various meetings, creating summary reports, and preparing materials for distribution. The position requires greeting visitors, receiving and responding to incoming calls in a courteous and authoritative manner, managing the executive's calendar, scheduling appointments, and ensuring timely responses. Additionally, the role involves preparing correspondence, reports, and other materials from rough drafts or dictation, composing letters on routine matters, and assisting in preparing the executive for meetings by anticipating information needs and arranging information folders. The position may also act as a liaison between the office and others, making arrangements, preparing materials, overseeing project budgets, and posting information to the website. Furthermore, the role includes assisting in budget preparations by compiling information, analyzing past activities, and projecting future needs.

Requirements

• Bachelor's degree or an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be acquired.

Nice To Haves

• Additional license/certification requirements as determined by the hiring department.

Responsibilities

• Provide high level administration support to an executive.
• Relieve the executive of general and routine matters.
• Staff various meetings and create summary reports.
• Prepare materials for distribution.
• Greet visitors and respond to incoming calls courteously.
• Manage the executive's calendar and schedule appointments.
• Prepare correspondence, reports, and other materials from rough drafts or dictation.
• Compose letters involving routine matters and acknowledgments.
• Assist in preparing the executive for meetings by anticipating information needs.
• Act as a liaison between the office and others, making arrangements and preparing materials.
• Assist in budget preparations by compiling information and analyzing past activities.

Benefits

• Health, vision and dental insurance coverage starting day one
• Generous paid leave and paid time off, including nine holidays
• Multiple retirement options, including 100% matching up to 8% and full vesting in three years
• Tuition assistance for employees (75%) and immediate family members (50%)
• Discounts on cell phone plans, rental cars, gyms, hotels and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree