Health & Well-being Sr Admin Associate

University of Texas at Austin

1d•Onsite

About The Position

The Senior Administrative Associate supports the operations of Health and Well-being Shared Services by providing administrative assistance to both Strategic Initiatives and Business Services. This position delivers high-level support to Directors within the Shared Service Areas, manages the 5th floor Shared Services Office through effective office management, assists with event coordination, and oversees purchasing activities, ensuring the team functions smoothly and efficiently.

Requirements

High school diploma or GED with seven (7) year related work experience
Excellent communication and customer service skills
Working knowledge of the Microsoft suite of software (Word, Excel, Outlook, PowerPoint, etc.)
Ability to solve problems with little guidance
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Three (3) years related work experience with a Bachelor's Degree
Excellent interpersonal and communication skills
Outstanding organizational skills and ability to manage multiple complex job duties and project-based work.
High level organizational skills.
Proven ability to work independently and manage workflows/projects.
Familiarity with university systems (Define, FRMS, Workday, etc.) and cost center coding
Experience with Microsoft Outlook, Microsoft Copilot, Microsoft OneDrive, Box, etc.
One (1) year experience supervising staff
Professional demeanor

Responsibilities

Administrative Support to Directors Provides high‑level support to designated Directors through complex calendar management, meeting preparation, recruitment assistance, listserv management, and drafting communications. Contributes to Shared Services projects and supports communications, business, and data teams as needed.
Event Planning & Support Assists with planning and day‑of coordination for major Health and Well-being and Healthyhorns events throughout the year.
Purchasing & Financial Coordination Oversees purchasing processes, including event paperwork, food orders, vendor payments, reimbursements, and financial tracking. Maintains accurate purchasing records and supports professional development reimbursement workflows.
Office & Space Management Supports daily operations of the 5th Floor Administrative Suite by coordinating space needs, maintaining inventory and organization, training staff on office procedures, managing room reservations, and overseeing front‑office functions.
Student Employee Supervision May supervise administrative student assistants by recruiting, hiring, training, scheduling, and developing workflow processes. Coordinates with units on student hiring and HR documentation.
Other responsibilities as needed and assigned.