Health & Welfare Benefits Compliance Project Specialist

SK Battery America • New York, NY

63d • $115,000 - $130,000 • Hybrid

About The Position

We are seeking a Health & Welfare Benefits Compliance Project Specialist to join our Firm. Within this position, you will be responsible for supporting the Firm's global health & welfare benefit plans and programs, compliance management and objectives. This position will be based in our New York office and has a hybrid in-office/remote working schedule. Please note that the Firm will not sponsor applicants for work visas for this position.

Requirements

• Knowledge of Firm operation, policies and procedures
• Experience reading and interpreting contracts, regulations, court cases, pending legislation, and company policies and procedures
• Experience researching and preparing plan documents, summary plan descriptions, correspondence, memorandums, presentations, meeting minutes, etc.
• Experience negotiating, advocating, interacting, and communicating effectively
• Pays attention to detail
• Takes initiative and works well with limited supervision; a self-starter
• Strong written communication skills including strong grammar and proofreading ability
• Ability to synthesize, interpret and summarize information in a clear, concise manner
• Strong computer skills; high proficiency in MS Word and MS Excel
• Proven project management skills required; need to have taken projects from idea to implementation with focus on communication and analysis
• Must be highly organized with ability to work well under pressure with the ability to manage multiple high-priorities in a fast-paced environment; flexible and adaptable; excellent time management, prioritization and respect for deadlines with the ability to be flexible and accommodate unforeseen priorities; consistently deliver timely and accurate work products, and respond with a sense of urgency
• Highly effective verbal and presentation skills
• Is a team player; deals courteously/effectively with others
• Flexibility to adjust hours to meet operating needs
• A minimum of five years of health and welfare benefits administration and/or consulting experience.
• Minimum of two years of health and welfare benefits compliance experience.
• Experience with the application of U.S. and international health & welfare laws and regulations impacting benefits including ERISA, PPACA, COBRA, HIPAA, Data Privacy, Internal Revenue Code (including Section 125), FMLA.
• Bachelor's Degree required

Nice To Haves

• Master's or applicable benefits related certification preferred
• Workday experience preferred

Responsibilities

• Supports day-to-day project management by coordinating the scheduling of meetings with counsel, vendors, brokers, etc. and maintaining records and notes, tracking take-aways items from meetings and responsible to follow-up with stakeholders for associated items.
• Assist with the review of materials provided.
• Project manages work conducted by inside and outside counsel.
• Analyzes current and developing legislation and regulations affecting benefit plans and assesses their potential impact to propose applicable measures to comply.
• Assists with vendor reviews.
• Responsible for the maintenance of health and welfare vendors' contracts and materials.
• Assists with the review of vendors’ documents (e.g., booklets, service agreements, various communications).
• Assists with the development, drafting, and maintenance of compliance documents and communications (e.g., plan documents, summary plan description, participant materials).
• Maintains detailed database of documentation for all benefit offerings and programs
• Participates in compliance reviews and technical-oriented compliance meetings with vendors and counsel.
• Assists with answering General Counsel's requests in response to subpoenas..
• Coordinates compliance training of Benefits Department staff to meet regulatory requirements.
• Completes regulatory reporting.
• Assists with HIPAA and US and international data privacy compliance matters.
• Assists with the annual benefits renewal processes by participating in meetings with benefit providers and brokers; analyzes proposals to negotiate applicable contract terms, maintains all contracts, and reviews and updates benefit plan materials.
• Responsible for assisting in the maintenance of current benefit plans and the implementation of new benefits, programs and vendor management.
• Develops strong relationships and works closely with the Benefits Department staff to educate, provide guidance, and ensure that the benefit plans are administered in accordance with the applicable regulations and contract provisions.
• Assists personnel at all levels within the Firm on the available programs.
• Conducts various auditing functions to ensure data accuracy and integrity
• Answers benefit inquiries
• Assists in resolving complex issues
• Research escalated issues and clearly communicates back to the individual.
• Ensures data privacy, security and integrity of all benefits related information
• Performs other related duties as assigned.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level