Health Unit Assistant - Martha & Mary

Martha & Mary Health Services • Poulsbo, WA

1d • $21 - $23

About The Position

As a Health Unit Assistant, you'll serve as the administrative cornerstone of our rehab unit—supporting both clinical operations and family communications with efficiency and empathy. You'll handle vital clerical tasks, manage patient medical records, coordinate appointments and transportation, and ensure day-to-day operations run smoothly and compassionately.

Requirements

• High School Diploma or equivalent required.
• Minimum of 5 years administrative experience in a medical or healthcare facility.
• Familiarity with medical terminology, HIPAA compliance, and electronic medical records (EMR) systems.
• Strong multitasking, communication, and documentation skills.
• Proficient with Microsoft Office Suite.
• Ability to thrive in a fast-paced setting with frequent interruptions.
• Compassionate demeanor and a team-first mindset.

Nice To Haves

• Associate’s Degree or Nursing Assistant Certification (NAC) preferred.

Responsibilities

• Maintain and manage patient medical records in accordance with WA state standards and HIPAA.
• Process rehab, medication, and provider orders, ensuring timely execution of care plans.
• Support smooth clinical workflows by organizing data, improving procedures, and managing documentation.
• Perform a variety of clerical duties including phones, faxing, copying, data entry, and equipment upkeep.
• Schedule physician appointments and coordinate resident transportation.
• Manage mail distribution, logs, reports, and forms.
• Welcome residents, families, and visitors with professionalism and kindness.
• Actively participate in staff meetings, trainings, and community events.
• Pitch in on other units as needed and contribute to a resident-centered culture.
• Uphold Martha & Mary’s values, ethics, and standards of conduct at all times.

Benefits

• Paid Time Off (PTO): Begins accruing immediately—starting at 5.32 hours per month (based on 40-hour workweek), including Washington State Paid Sick Leave.
• Medical, Dental, Vision & Life Insurance: Comprehensive plans available after 60 days (for full-time employees).
• 403(b) Retirement Plan: Available immediately upon hire.
• 6 Paid Holidays each year.
• 40% Employee Discount on Childcare Services while working.
• Employee Assistance Program: Counseling and support for life’s challenges.
• Career Growth: Opportunities for advancement across departments and locations.
• Exclusive Discounts: Cell phone plans, health club memberships, auto services, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees