Health System Specialist - Graduate Healthcare Administrative Training Program (GHAPT) Trainee

Summary The GHATP Trainee functions as a Health System Specialist in the Office of the Director of the Medical Facility and is responsible for managing projects and assisting in the coordination of daily office activities. The GHATP program is a one year program designed so that the position acquires the knowledge, skills, abilities and competencies to assume more complex responsibilities and assist the Office of the Medical Center Director in successfully meeting its mission and strategic goals. Help Overview * Accepting applications * Open & closing dates 03/14/2025 to 03/25/2025 * Salary $63,815 - $82,958 per year * Pay scale & grade GS 9 * Help Location 1 vacancy in the following location: * Durham, NC 1 vacancy * Remote job No * Telework eligible No * Travel Required Not required * Relocation expenses reimbursed No * Appointment type Permanent * Work schedule Full-time * Service Competitive * Promotion potential None * Job family (Series) * 0671 Health System Specialist * Supervisory status No * Security clearance Not Required * Drug test No * Position sensitivity and risk Non-sensitive (NS)/Low Risk * Trust determination process * Suitability/Fitness * Financial disclosure No * Bargaining unit status Yes * Announcement number CBTA-12709974-25-BRW * Control number 833663900 Help This job is open to * The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency ALL US CITIZENS DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation. Videos Help Duties Major duties include but are not limited to: * Utilizes data and reporting tools to develop health-planning service line strategies impacting the operations of components of medical centers, network offices, and/or VHACO program offices. * Analyzes data trends in budget and fiscal expenditures supporting the preparation and execution of budget and committee meetings for identified components within the whole organization. * Researches laws, regulations, and policies related to budget and fiscal administration displaying knowledge of service line or component operations within the health care system or oversight office. * Participates on project teams in lead or support roles identifying and improving operational processes impacting service lines or components of the VA health care system or oversight office. * Displays knowledge of VA priorities and mission statements to recommend improvements to policy and procedures related to service line budget and administrative processes. * Observes, analyzes, and reports under professional service direction the areas of discipline, rewards and recognition, reassignment, staff adjustments and realignments, labor/management relationships, affirmative employment, and alternative dispute resolutions and grievances to understand processes for conducting projects and studies. * Performs rotations and on-site visits to make recommendations to the issues and opportunities present at the Network and other VA/VHA facilities and program offices. * Analyzes org charts, policies, VERA and SAIL data to represent the service line of the facility or program office priorities during resource allocation committee meetings. * Participates in disaster preparedness and emergency management planning meetings to evaluate efficiency and effectiveness of policies and procedures at the service line level. * Attends facility/Network/and VHACO program office strategic and succession planning meetings to observe techniques and methodologies in VHA personnel management. * Gathers organizational data from reports and TRIP packs in preparation for media and community events either separately or in conjunction with the Public Affairs Office. * Reviews and explores VHA relationships and processes with affiliated education programs. * Participates in local hospital council, veteran organization, and community organization meetings with VHA senior leader staff members. * Manages, leads, and administers project plans which include meeting objectives, assigning resources, giving briefings and presentations as project representative, maintaining quality assurance processes, creating project documentation, and completing after action review reports and follow-up procedures in conduct comprehensive project management. * Reviews and reports on service line policies in preparation for surveys, audits, and inspections in quality assurance, compliance, and procedures governed by internal and external organizations. * Develops and presents an innovative project recommending improvements to policies, procedures, and services provided by VHA at the American College of Healthcare Executives (ACHE). * Performs other related duties as assigned. Work Schedule: 8:00 a.m. -4:30 p.m., Monday - Friday Position Description Title/PD#: Health System Specialist - Graduate Healthcare Administrative Training Program (GHAPT) Trainee/PDS0002A Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Help Requirements Conditions of Employment * You must be a U.S. citizen to apply for this job * Subject to a background/suitability investigation * May serve a probationary period * Selective Service Registration is required for males born after 12/31/1959 * A complete application package; Resume, Transcripts, etc. * Selected applicants will be required to complete an online onboarding process * Accepted for/currently enrolled in a qualified educational institution * Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Qualifications Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. GS-9: To be eligible for this position applicants must have completed a master's degree (within the last 2 years, 6 years for preference eligible veterans) in an institution accredited by the Commission on Accreditation of Healthcare Management Education (CAHME) in major field of study such as: hospital administration, public health administration (MHA, MHSA, MPH), or related fields such as business or public administration (MBA, MPA) with course work in health care administration by program start date, OR have 2 years of progressively higher level graduate education in an institution accredited by the Commission on Accreditation of Healthcare Management Education (CAHME) in major field of study such as: hospital administration, public health administration (MHA, MHSA, MPH), or related fields such as business or public administration (MBA, MPA) with course work in health care administration by program start date. Physical Requirements - The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/qualifications. OPM Qualifications Standards for GS-671. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Education A transcript must be submitted with your application. Note: Only education or degrees recognized by the U.S. Department of Education from an institution accredited by the Commission on Accreditation of Healthcare Management Education (CAHME) in major field of study such as: hospital administration, public health administration (MHA, MHSA, MPH), or related fields such as business or public administration (MBA, MPA) with course work in health care administration by program start date. You may verify your school's accreditation by using the following link: CAHME-Accredited Healthcare Administration Programs by State (healthcareadministrationedu.org). Additional information VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. Documents Accepted: * Cover Letter * DD-214/ Statement of Service * Disability Letter (Schedule A) * Disability Letter (VA) * License * Other (1) * PCS Orders * Performance Appraisal * Professional Certification * Resume * Separation Notice (RIF) * SF-15 * SF-50/ Notification of Personnel Action * Transcript Documents Required: * Resume Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted. Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position. Applications are accepted online. Applying online will allow you to review and track the status of your application. * How to Apply All applicants are encouraged to apply online. To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 03/25/2025 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12709974. 1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire. 2. Click Submit My Answers to submit your application package. Agency contact information Brian Watt Phone (906) 396-7485 Email [email protected] Address Durham VA Medical Center 508 Fulton Street Durham, NC 27705 US Next steps After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request Help Required Documents Documents Accepted: * Cover Letter * DD-214/ Statement of Service * Disability Letter (Schedule A) * Disability Letter (VA) * License * Other (1) * PCS Orders * Performance Appraisal * Professional Certification * Resume * Separation Notice (RIF) * SF-15 * SF-50/ Notification of Personnel Action * Transcript Documents Required: * Resume Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted. Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position. Applications are accepted online. Applying online will allow you to review and track the status of your application. Help How to Apply All applicants are encouraged to apply online. To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 03/25/2025 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12709974. 1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire. 2. Click Submit My Answers to submit your application package. Read more Agency contact information Brian Watt Phone (906) 396-7485 Email [email protected] Address Durham VA Medical Center 508 Fulton Street Durham, NC 27705 US Next steps After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Read more Fair & Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request Print Share * Email * Facebook * LinkedIn * Twitter Help Overview * Accepting applications * Open & closing dates 03/14/2025 to 03/25/2025 * Salary $63,815 - $82,958 per year * Pay scale & grade GS 9 * Location 1 vacancy in the following location: * Durham, NC 1 vacancy * Remote job No * Telework eligible No * Travel Required Not required * Relocation expenses reimbursed No * Appointment type Permanent * Work schedule Full-time * Service Competitive * Promotion potential None * Job family (Series) * 0671 Health System Specialist * Supervisory status No * Security clearance Not Required * Drug test No * Position sensitivity and risk Non-sensitive (NS)/Low Risk * Trust determination process * Suitability/Fitness * Financial disclosure No * Bargaining unit status Yes * Announcement number CBTA-12709974-25-BRW * Control number 833663900 This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/833663900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.