Health Information Specialist
About The Position
The Health Information Specialist is responsible for processing requests for patient health records while ensuring strict compliance with HIPAA, Mental Hygiene Law, Code of Regulations, Liberty Resources policies and any other applicable state and federal regulations. This role leverages technology and digital systems to efficiently manage, process and fulfill requests for health records while safeguarding patient privacy, verifies authorization, and ensures timely, accurate fulfillment of medical record requests for patients, providers, insurers, and legal entities. This role utilizes electronic health record (EHR) platforms, secure data transmission tools, tracking systems, and workflow optimization practices to safeguard patient privacy, verify authorizations, and ensure accurate, timely fulfillment of medical record requests. The position plays a key role in improving operational efficiencies, reducing turnaround times, and maintaining data integrity within the health information management process. The Health Information Specialist is also responsible for.
Requirements
- High School Diploma/GED
- Two years of relevant experience required in lieu of an associate degree.
- Knowledge of HIPAA and other privacy and security regulations including, but not limited to, Mental Hygiene Law, and Code of Regulations.
- Familiarity with electronic health record (EHR) systems.
- Proficiency with digital documentation systems, secure data transmission tools, and workflow tracking platforms.
- Strong attention to detail and ability to handle confidential information.
Nice To Haves
- Associate’s degree in Health Information Management or other related field
- Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) Certification
- Experience processing legal or high-volume record requests
Responsibilities
- Receive, review, and process requests for medical records from authorized parties
- Verify patient identity and validate proper authorization forms for completeness and regulatory compliance.
- Determine appropriate records for disclosure based on scope of request and HIPAA minimum necessary standards
- Reproduce records via electronic transmission, secure email, portal, fax or mail
- Maintain detailed logs of requests, disclosures and turnaround time
- Ensure compliance with HIPAA, Mental Hygiene Law, Code of Regulations, Liberty Resources policies and other applicable state and federal confidentiality requirements
- Communicates with requestors to clarify incomplete or incorrect requests
- Calculate and process applicable fees for record copies when needed
- Collaborate with clinical staff to locate or clarify documentation when needed
- Processes requests for patient records from other providers at the direction of Medical Director, or designee
- Responds to subpoenas and other court orders using secure documentation and tracking systems
- Participates in audits, data analysis, and quality improvement/assurance activities to identify process improvements and enhance operational efficiency
- Completes all required documentation, in timelines in accordance with program standards.
Benefits
- Competitive Compensation and Paid Time Off Package
- Medical/Dental/Vision Coverage
- 401(k) Retirement Savings Plan
- Continuing Education Opportunities
- PSLF Eligible
- A Collaborative and Supportive Team Atmosphere
- Family-Friendly Workplace
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
