Health Information Specialist, Health Services (Ontario)

State of Oregon

84d • $4,067 - $5,349

About The Position

The Health Information Specialist coordinates the activities of Medical Records for Health Services’ for Snake River Correctional Institution. This includes the compilation, processing and maintenance of medical records for adults in custody (AIC) medical charts after release from DOC custody. You will act as a liaison for physicians or other medical personnel needing or providing medical records pertaining to the AIC population. This position is responsible for records retention, archival, and response to public records requests. These activities must meet all the requirements set forth by administrative rules, federal and state laws pertaining to medical information and confidentiality. The Health Information Specialist serves as custodian of all AIC medical records maintained by the Health Services Division. Prepare and maintain patient records either by establishing new records, filing loose documents, reviewing charts after appointments for deficiencies and pulling charts as necessary. Maintain a tracking and recall system to identify receipt and dissemination of medical records. Organize movement of inactive medical records to storage; authorize destruction of outdated medical records per retention guidelines. Assist in developing and maintaining current written policies that govern: The release of patient information, based on state and federal statutes, and medical record professional practice standards The compilation, storage, dissemination, use and accessibility of patient records and monitor to enforce these policies The timely maintenance of patient records Respond to requests for patient records from former AICs, community and disability services providers, and others for continuity of care. Track records requests in database ensuring compliance of the retention schedule for all records requests, requesting party, types of information supplied, types of information redacted from the files, if applicable, reason for the redaction and laws restricting the release of the information, cost of supplying information, and date of completion.

Requirements

• Two years of experience related to the class concept; OR
• An Associate's degree in Health Information Technology from an accredited program; OR
• An equivalent combination of training and experience.

Nice To Haves

• Health information technician certification or Registered Health Information Technician (RHIT) credentialed.
• Experience utilizing good communication verbally and written.
• Attention to detail while handling complex tasks.
• Experience working in a confidential environment.
• Adaptability to match changing priorities.
• Experience with Excel, Word, PowerPoint, MS Outlook, and Access databases.
• Professionalism with a high standard of performance.
• Ability to participate in a cooperative team environment.

Responsibilities

• Coordinate activities of Medical Records for Health Services.
• Compile, process, and maintain medical records for adults in custody.
• Act as a liaison for medical personnel regarding medical records.
• Ensure compliance with records retention and public records requests.
• Prepare and maintain patient records.
• Maintain a tracking and recall system for medical records.
• Organize movement of inactive medical records to storage.
• Authorize destruction of outdated medical records.
• Assist in developing and maintaining policies for patient information release.
• Respond to requests for patient records from various stakeholders.
• Track records requests in a database.

Benefits

• Family health, vision, and dental insurance.
• Vacation, sick leave, and 11 paid holidays.
• 21 days paid military leave for national guard and reserve components.
• Optional short and long-term disability.
• Term life insurance.
• Fully paid retirement program.
• Oregon Saving Growth Plan.
• Flexible spending accounts for health and childcare.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees