Health Information Management Specialist III

Operation PAR, Inc • St. Pete Beach, FL

8d

About The Position

Operation PAR, Inc. is a non-profit organization offering the full continuum of services for individuals with substance use and/or mental health disorders.  PAR has been providing comprehensive behavioral health treatment in west Florida since 1970 through advocacy, education, clinical services, and research.

General Description: HIM Front Desk: First responder to incoming phone calls; Logs and tracks medical records coming into the department; performs quality review on imported documents to EHR, retrieves and releases medical records in responses to internal/external requests for records.  Performs other duties of the position as delineated in the competencies.

Requirements

• Associate degree in HIM (preferred)
• Three years experience in an HIM department for HIM Specialist III
• Managerial experience together with other significant transferable skills.
• A comparable amount of training, education or experience may be substituted for the above minimum qualifications
• Knowledge of federal and state laws governing confidentiality of substance abuse medical records preferred.
• Ability to make decisions regarding release of information in accordance with the law in complex circumstances.
• Ability to effectively communicate with all internal and external customers, including, but not limited to, attorneys, the courts, law enforcement and investigators, funders, insurance companies, etcetera.
• Computer literate: MS Word application (minimum) and able to adapt to e-systems.
• Ability to effectively prioritize multiple tasks
• Knowledge of principles of health information management
• Ability to meet benchmark goals in all areas of measured task
• Ability to make appropriate independent decisions.
• Valid driver's license
• Must pass level II background(https://info.flclearinghouse.com [https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Finfo.flclearinghouse.com%2F&data=05%7C02%7CJake.Shanahan%40ahca.myflorida.com%7C4b82b03a51ad4f4b95a108de4232c2f0%7C583c5f193b644cedb59ee8649bdc4aa6%7C0%7C0%7C639020982980038846%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=xZdgpZEJ7lRUp18fRP71qweuFp0i1gIxOp6MWfK8zlM%3D&reserved=0]) and drug screen
• Must maintain current training as required by Operation PAR, Inc. policies

Responsibilities

• HIM Front Desk: First responder to incoming phone calls
• Logs and tracks medical records coming into the department
• Performs quality review on imported documents to EHR
• Retrieves and releases medical records in responses to internal/external requests for records
• Answers phone in timely manner
• Addresses all internal and external customers with respect and courtesy
• Maintains confidentiality of medical records according to established policies, procedures, and Confidentiality Agreement
• Identifies need for operational supplies and inputs data in Vendor e-system
• Accurately files and retrieves records
• Utilizes out guides according to Established procedure
• Purges file room and accurately logs records for internal & external storage
• Logs all incoming client records in Avatar Chart Locator
• Effectively utilizes Avatar and other System applications and reports systems problems to IT–as needed
• Demonstrates timely response to internal requests for records and copies
• Records based on HIPAA “minimum necessary requirements.”
• Validates authorization forms accurately, processes request for client information within appropriate/legal timeframe
• Exchanges client information to external requesters only as necessary and with client authorizations, or as otherwise permitted by law
• Retrieves appropriate information according to client authorization for release of information and provides customers with legible copies in accordance with 42 CFR, Part 2
• Logs all request for client information in the ROI database in a timely manner
• Validates and processes request according to 42 CFR Part 2; effectively communicates with the requestor, client and programs as necessary to Meet all customer needs
• Transmit electronic records with encryption method
• Reviews all scanned incoming records with accuracy
• Correct images, dates, ID numbers, and document types in accordance with policies and procedures
• Effectively catalogs records into correct document types per department policies
• Communicates with Lead and other Management staff on corrections and process

Benefits

• 9 paid holidays per year
• 3 weeks of PTO per year (on top of holidays).  PTO increases to 4 weeks/year after 2 years of employment, and then to 5 weeks/year after 5 years of employment.
• Medical/Dental/Vision/Life Insurance
• 401k matching
• Tuition reimbursement
• Continuing education, reimbursement for professional certifications, licensure and qualified supervision.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree