Head Secretary

Grand Rapids Public Schools-posted 3 months ago

Grand Rapids, MI

1,001-5,000 employees

Administration of Human Resource Programs

Resume

Match Score

Upload and Match ResumeTrack Jobs with Teal

The Head Secretary is responsible for providing clerical support to the building administrators to ensure the efficient operation of the school office. Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on-time and in-person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following: Responsible for assisting the building administrator with implementing work rules and daily routines, acting as a liaison between clerical and managerial staff, guiding the work of other clerical staff to ensure work efficiency, and responding to customer complaints. The Head Secretary will assist the building administrator with various tasks including message handling, written communications, answering voicemail, filing, payroll, scheduling appointments, and reporting.

Assist the building administrator with implementing work rules and daily routines.
Act as a liaison between clerical and managerial staff.
Guide the work of other clerical staff to ensure work efficiency.
Plan and adjust the assignments of clerical staff to cover unexpected absences and work assignments.
Respond to customer complaints.
Assist the building administrator with various tasks including message handling, written communications, answering voicemail, filing, payroll, scheduling appointments and reporting.
Maintain records and prepare reports.
Monitor and coordinate the site-based budget and accounting process, ordering, inventory, and distribution of supplies.
Assure proper collection and securing of funds collected in the school.
Maintain the building calendar, including building use requests.
Ensure all office equipment is in working condition.
Maintain the computerized scholar information system and train others on computer applications for school use.
Assist with the coordination of recording all scholar daily attendance.
Assist the principal with implementing the scholar enrollment process.
Work with the nursing staff in the distribution of medication and health screening.
Perform regular secretarial duties for the building administration, including mail and communications.
Issue building keys.
Assist in the preparation for all audits.
Collect all monies owed to the school.
Assist the principals with TR scholar suspension.
Prepare for school opening and closing with the principal.
Prepare and coordinate the monthly school calendar and newsletter.
Assist with the completion of all necessary and required reporting.
Interact with co-workers, administration, scholars, parents, and the community in positive, supportive, and cooperative ways.

High School diploma or equivalent.
One year of successful previous secretarial experience.
Successful completion of secretarial testing in the areas of intermediate word, excel, basic math, grammar, and language arts.

Working knowledge of the school system.
Familiarity with BOE policies and procedures.

Wage according to the collective bargaining agreement.

Track Jobs with Teal

Job Search Resources

•

Resume Builder

•

Resume Examples

•

Cover Letter Examples

Head Secretary

Job Search Resources

Tools

Career Hubs

Guides

Company