KO641- Head of Personal Assistants - Fort Lee, NJ

British American Household Staffing • Fort Lee, NJ

6d • $185,000 • Onsite

About The Position

In search of a Head of Personal Assistants who will oversee a team of 6–7 PAs supporting a high-profile family with significant international business interests. This role is based in New Jersey and requires a hands-on leader who can guide daily operations, ensure seamless support for the principals, and maintain exceptional service standards. The position involves managing complex schedules, coordinating across a large household team, and responding swiftly to shifting priorities in a fast-paced environment. Some travel and availability outside standard business hours may be required.

Requirements

• Prior experience supporting UHNW families or working in demanding, highly confidential environments.
• Strong background leading support teams, including training, performance management, and workflow development.
• Exceptional organizational instincts with a proactive, solutions-oriented approach.
• Fluent in both English and Russian.
• Experience coordinating large-scale events, managing complex travel logistics, and overseeing multi-layered schedules.
• Comfortable operating at the intersection of personal and corporate spheres, with the ability to balance both gracefully.
• Adept at building trust with principals and serving as an advisor on team structure, vendor partnerships, and operational improvements.
• Based in New Jersey or willing to relocate.
• Authorization to work in the United States.
• Ability to exercise discretion and maintain strict confidentiality in all matters.
• Demonstrated capability to manage pressure, respond quickly to evolving priorities, and lead teams with both authority and empathy.

Responsibilities

• Team Leadership & Workflow Management Lead, mentor, and supervise a team of high-performing Personal Assistants.
• Delegate tasks efficiently, monitor workload balance, and ensure deadlines are consistently met.
• Build a collaborative, supportive team culture rooted in professionalism, discretion, and attention to detail.
• Act as the primary escalation point for the PA team, offering guidance and resolving issues promptly.
• Household & Operational Oversight Coordinate closely with a domestic team of 15–20 staff to maintain smooth household operations.
• Serve as a strategic partner and trusted point of contact for the family, ensuring real-time awareness of day-to-day needs and priorities.
• Identify gaps, anticipate challenges, and proactively introduce solutions to maintain a high standard of service.
• Scheduling, Logistics & Travel Oversee intricate international and domestic schedules, including business commitments, personal appointments, and private travel.
• Ensure alignment across the PA team, adapting swiftly to last-minute updates and changes.
• Manage logistics for principals and staff to guarantee punctual, precise, and seamless execution.
• Event & Vendor Management Lead planning and delivery of sophisticated personal events, ensuring every detail reflects the principals’ preferences and lifestyle.
• Manage relationships with global vendors, venues, and service providers to secure exceptional results.
• Maintain confidentiality and act with impeccable judgment in all interactions.

Benefits

• Competitive compensation starting around $185k and will go up plus a comprehensive benefits package.
• Opportunity to join a respected, long-term team in a highly supportive environment.
• Recognition for excellence and professional growth opportunities within a dynamic global setting.
• A unique, influential role supporting a family leading a successful international enterprise.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 11-50 employees