Head of Facilities (Sr. Manager) - Medical Device/Pharma

Vivani Medical•Alameda, CA

1d•$155,000 - $185,000

About The Position

We are seeking an accomplished Head of Facilities to lead site-level operations and ensure the reliable performance, maintenance, and compliance of all facility systems. This role is critical to supporting a GMP-regulated environment and upholding the highest standards in EHS, quality, and operational excellence. The ideal candidate brings deep experience in medical device or pharmaceutical facilities management , thrives in a fast‑paced, small company, cross‑functional setting, and is a proactive, solutions‑oriented leader capable of navigating diverse challenges with independence and confidence.

Requirements

Master’s degree with 6+ years of facilities maintenance experience in medical device/pharma, OR Bachelor’s degree with 8+ years of experience in medical device /pharma facilities maintenance, OR High School diploma with 12+ years of experience in medical device /pharma facilities maintenance.

Nice To Haves

10+ years of relevant experience and/or a BS/BA in a related field.
Strong background in regulated implantable medical device or pharmaceutical environments.
Exceptional organizational skills with the ability to plan, coordinate, and track multiple operational projects with a high level of detail.
Demonstrated hands‑on proficiency with GMP utilities and equipment, including mechanical and electrical systems, with strong troubleshooting, repair, and on‑the‑floor technical support capabilities.
Experience working in cleanroom environments with knowledge of contamination‑control best practices.
Proven supervisory experience in a highly regulated manufacturing setting, with the ability to build and lead high‑performing teams.
Excellent written and verbal communication skills, along with strong interpersonal abilities.
Demonstrated ability to manage multiple priorities and meet time‑sensitive deadlines.

Responsibilities

Provide strategic and hands-on leadership for all day‑to-day facilities operations, serving as the primary point of contact for the site and satellite facility.
Partner across departments to troubleshoot and resolve facilities and maintenance issues that impact operational activities.
Lead and mentor the facilities team, ensuring successful execution of multiple projects with varying complexity, timelines, and resource needs.
Respond to off‑hours emergencies and communicate effectively with leadership during critical situations.
Coordinate and oversee facility projects and provide technical expertise in electrical, process piping, HVAC, refrigeration, and related systems.
Support facility construction, renovation, and expansion activities, coordinating with internal teams, architects, engineers, and contractors; assisting with project planning, scheduling, and budget tracking; and ensuring work is completed in alignment with GMP requirements, safety standards, and facility specifications.
Support the installation, repair, commissioning, and qualification of equipment, utilities, and processes.
Oversee calibration, preventive maintenance, and GMP equipment monitoring programs, ensuring documentation meets current regulatory and industry standards.
Develop and optimize CMMS workflows to accurately document preventive and corrective maintenance activities.
Oversee EHS programs, including inspections and interactions with city and regulatory agencies, ensuring compliance with hazardous materials and waste regulations.
Manage pest control program.
Provide oversight for building security, janitorial services, internal logistics, and onsite events.
Conduct routine facility walkthroughs across manufacturing, quality, and technical areas to ensure compliance and readiness.
Maintain and manage compliance documentation; lead investigations and author/review SOPs, work instructions, deviations, CAPAs, and change management records.
Contribute to the development and review of facility policies and procedures.
Plan and execute change controls related to qualification and facility projects.
Manage vendor relationships, including bid solicitation, vendor evaluations, and creation of work orders and purchase orders.
Serve as the primary facilities liaison with property management, coordinating building services, lease‑related obligations, and resolution of site-level issues.
Manages operational expenses for maintenance and services; tracks costs.
Supports site OPEX; drafts CAPEX proposals; contributes to multi-year lifecycle planning.