HBSSW Head of School and Applied Gerontology Assistant

Universities of Wisconsin•Milwaukee, WI

16d•$24 - $26•Onsite

About The Position

This position provides administrative assistance to the Head of School, HBSSW, and the Endowed Chair and staff of the Office of Applied Gerontology. The individual occupying this position has a broad range of responsibilities for organizing and managing support services related to the Head of School’s and Applied Gerontology Offices’ multiple research, education, and outreach projects. These services include management of physical and electronic files, preparation of purchasing forms, tracking expenses and preparing budget reports, and outreach projects. This is a 100% university staff-ongoing position, reporting to the Endowed Chair and the HBSSW Head of School. Hours, approximately 40 per week, will be determined with the supervisor and incumbent based on the needs of the office. This is an in-office position.

Requirements

Associate's degree (or higher) or equivalent work experience in social work, sociology, gerontology, administration or related field.
Minimum of one year of administrative support experience supporting a leader/administrator

Nice To Haves

Demonstrated ability to manage multiple projects.
Experience interacting and working with students in a higher education setting.
Evidence of strong communication and customer service skills.
Experience working with social service or health agencies, foundations, and other community organizations
Proficiency using Microsoft Office Suite products such as Word and Excel.
Experience with WISER, PAWS, and Workday, or a willingness to learn.
Knowledge of WordPress, Emma Email Marketing, and social media, or a willingness to learn.
Experience working in a university/higher education setting in an administrative support role.

Responsibilities

Office Management
Event Planning
Outreach and Marketing
Budgets, Accounting, and Purchasing
Travel Arrangements and Expenses
Miscellaneous
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Benefits

UWM offers a comprehensive benefits package and contributes toward the cost of several benefit plans.
Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays.

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