HAST Administrative Assistant

American Fork City•American Fork, UT

37d•$17 - $22•Onsite

About The Position

Join the Hilltop Aquatics Team (HAST) as a Part-Time Administrative Assistant in American Fork, Utah, and become an integral part of a dynamic organization dedicated to community wellness and aquatic excellence. This onsite position offers a unique opportunity to engage with enthusiastic team members and support operations that impact lives positively. With competitive pay ranging from $17 to $22 per hour, depending on experience, you will be rewarded for your contributions to a forward-thinking environment. Your organizational skills will directly enhance the experience of both staff and participants, fostering a community spirit that thrives on integrity and longevity. You will be given great benefits such as discounted Fitness Center pass. Dive into a fulfilling role where your efforts will be recognized, and become a vital part of a team that is passionate about promoting aquatic programs in our community. Let us introduce ourselves American Fork City's mission is to provide excellence in service to residents, visitors, and business community to foster a high quality of life. Your role as a HAST Administrative Assistant As a part-time HAST Administrative Assistant, you will play a crucial role in supporting the Head Coach in organizing, implementing, and managing all swim team programs for both the HAST Club and HAST Summer League Recreation programs. Your responsibilities will encompass overseeing all financial details of the club and league operations, ensuring accuracy and transparency. You will assist in developing and maintaining team goals, coordinating workout schedules, meet calendars, and various team activities. Additionally, you will manage the functions of Team Unify or similar software, streamlining communication and organization. Serving as a USA Swimming Certified Administrative Official and Meet Director, you will contribute to the seamless operation of events, ensuring a professional and enjoyable experience for all participants. Your administrative expertise will be vital in fostering a successful and vibrant swim community.

Requirements

USA Swimming Certified Administrative Official and Meet Director certification is required, or the ability to obtain it within 3-6 months of the hire date.
Proficiency in the Team Unify platform and Hy-tek Meet Manager is crucial for managing team operations efficiently.
Familiarity with the OMEGA timing system and scoreboard operations will enhance your capability in running events smoothly.
Strong organizational skills are necessary to manage multiple concurrent priorities, while exceptional communication skills will facilitate coordination among coaches, athletes, and families.
Additionally, a solid understanding of budgetary practices is important for ensuring the financial health of the programs.
Experience in aquatics program administration or a related field will further strengthen your candidacy for this dynamic role.
USA Swimming Certified Administrative Official and Meet Director (or must be able to obtain within 3-6 months of hire date.)
Proficient knowledge of Team Unitfy platform and Hy-tek Meet Manager
Knowledge of OMEGA timing system and scoreboard operations
Strong organizational communication and budgetary skills
Ability to manage multiple concurrent priorities
Experience in Aquatics program administration or a related field.

Responsibilities

Supporting the Head Coach in organizing, implementing, and managing all swim team programs for both the HAST Club and HAST Summer League Recreation programs.
Overseeing all financial details of the club and league operations, ensuring accuracy and transparency.
Assisting in developing and maintaining team goals, coordinating workout schedules, meet calendars, and various team activities.
Managing the functions of Team Unify or similar software, streamlining communication and organization.
Serving as a USA Swimming Certified Administrative Official and Meet Director, you will contribute to the seamless operation of events, ensuring a professional and enjoyable experience for all participants.