GVW Group, LLC Careers - Payroll Coordinator

GVW Group • Highland Park, IL

246d

About The Position

The payroll coordinator will be responsible for supporting the payroll manager by ensuring a timely and accurate processing of payroll for employees, maintaining payroll records and assisting with the reconcilement of payroll with company finances. The role requires strong organization skills, attention to details, and the ability to handle confidential information with the utmost professionalism. Provide communication support by ensuring that employees are kept informed of payroll updates, company changes, or changes in compensation.

Requirements

• Associate's degree in accounting, Business Administration, Human Resources, or a related field preferred.
• 2-3 years of experience in payroll processing or a related position.
• Familiar with multi-state payroll processes and benefits administration as well as accounting practices related to payroll.
• Ability to collaborate across departments.
• Strong knowledge of payroll laws, tax regulations, and compliance requirements.
• Proficiency in payroll software including ADP Workforce Now, Run, Paycom, or Workday, and Microsoft Office Suite with intermediate proficiency in Excel.
• High attention to detail and accuracy in processing and maintaining payroll records.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication and interpersonal skills to work with employees and departments.

Nice To Haves

• Certified Payroll Professional (CCP) designation

Responsibilities

• Payroll Processing
• Accurate and timely processing for all employees on a weekly, bi-weekly, and semi-monthly basis for all entities within GVW, LLC and its affiliated companies.
• Calculate wages, overtime, bonus and deduction, and all exceptions related to an employee's life cycle. Ensure that HRIS system accurately processes taxes, insurance, and retirement contributions in accordance with tax treatments.
• Ensure compliance with federal, state, and local payroll regulations.
• Oversee the timekeeping system, ensuring accurate recording of employee work hours, ensuring compliance with point system by hourly employees.
• Review and approve timecards and time off and manage any corrections that are needed for payroll accuracy.
• Maintain communication with managers to ensure the timely closure of time and attendance batches.
• Distribute paychecks to respective divisions and ensure that payroll is processed in accordance with pay periods, processing deadlines, and consideration for holiday processing time.
• Maintain payroll records including employee earnings, hours worked, deductions, and benefits.
• Update and maintain employee data in the payroll system ensuring accuracy and completeness.
• Handle any necessary payroll adjustments or corrections.
• Generate and distribute payroll reports for internal review of management team including payroll summaries for HR and Finance Department.
• Support the annual preparation for quarterly and annual tax filings to include W2, ACA, and other payroll-related documents.
• Reconcile payroll reports against general ledger and identify and resolve any discrepancies.
• Provide clear communication to employees regarding payroll schedule, updates, and changes to tax law or deductions.
• Collaborate with HR and Finance to ensure that employees are informed of any adjustments that affect compensation.
• Timely response to employee inquiries related to payroll, deductions, timing, and taxes.
• Assist employees in understanding their wages, earnings, deductions, taxes, and time reporting.
• Work closely with HR business partner and HR senior leadership to resolve any payroll discrepancies and issues.
• Work closely with hiring managers with questions related to time and attendance or access permission for the employees under their division.
• Ensure that all payroll responsibilities are following relevant labor law and tax regulations and company policies. Stay abreast of federal regulations as outlined in Publication 15, Circular E (Employers Tax Guide).
• Collaborate and support the HR and Finance team in identification of payroll processes that could be streamlined to improve operational inefficiencies.
• Assist in the implementation and testing of payroll system updates or new payroll software.
• Support payroll manager in providing training and learning tools for managers to support payroll process and training to employees to support the use of employee self-service to include changes to personal information and direct deposit.
• Provide training to new managers on tools necessary to manage people.

What This Job Offers

• Industry: Motor Vehicle and Parts Dealers
• Education Level: Associate degree