Guest Services Agent (On site Position)

Universal Weather and Aviation•Tampa, FL

11d•Onsite

About The Position

Air Culinaire Worldwide, Tampa Florida location is looking for strong and talented individuals with experience in the customer service industry to join our team in Tampa. Candidates must work well in a high paced, ever-changing environment. Air Culinaire Worldwide prides itself on delivering the best in service as we fulfill catering requests for private jets. If you share a passion for service and have a keen attention to detail, we have a place for you! Utilize your food service experience while you learn and develop skills that translate outside of the restaurant industry.

Requirements

High School diploma or equivalent required, Bachelor’s Degree in Hospitality or Culinary Field preferred.
Experienced in handling client relationships in a business environment.
Prior experience with catering/culinary operations or hospitality required, including basic knowledge of culinary terms and practices.
Possess exceptional organizational skills and the ability to multi-task during the course of regular business operations.
Must be capable of professional communication, both verbally and written.
Proficient in Basic Computer Navigation, MS Outlook/Word/Excel
Knowledge of modern office procedures and methods including telephone communications, office systems, record keeping, and proper formatting/etiquette of correspondence.
Ability to establish priorities on a daily basis, work independently, proceed with objectives and resolution of issues.
Schedule flexibility is a must, including evening, weekend or holiday hours as necessary.

Nice To Haves

Prior experience in aviation fields a plus.

Responsibilities

Contribute to all functions and operations of their respective Guest Services Team.
Login to assigned phone queue as assigned by management.
Work on assigned e-mails that are coordinated by management.
Ensure any assigned orders are processed accurately and in a timely manner.
Ensure proper note padding of all pertinent information regarding an order.
Using company software to determine approved preferred supplier for assigned order.
Ensure any orders that are processed by the GSA are e-filed and coded properly.
Researching pricing of custom items utilizing company approved websites.
Direct communication within the supply chain regarding order clarity, i.e. via phone or e-mail.
Execution of quotes and ensuring you are using all resources to “save” and/or “win” by applying appropriate promotional code/discount as directed by manager.
Upsell items based on clients requested menu.
Logging Process Events according to department policy.
Communicate and coordinate efforts among applicable departments to fully resolve customer concerns throughout the life cycle of an order, from order placement to Process Event resolution and invoicing.
Apply Process Event solutions by following company issued credit matrix and/or involving immediate management support.
Perform self QC of orders ensuring accuracy of requested menu items, ensuring all appropriate fees are present and making sure any potential GPQC issues are minimized prior to submitting the order to the kitchen or manager for further QC.
Making sure that once orders are QC’d and submitted that you are taking the necessary steps to get the order confirmed and closing the circle on the order, i.e. contacting supplier via phone or e-mail.
Communicate any issues that need to be passed down to management at shift close for communication to subsequent shift personnel.
Engage Guest Services Manager, Operations Manager, Director or VP of Guest Services as needed.
Participating in any cross training opportunities of order entry on diverse client base, i.e. cargo, large cabin and international.
Participating in weekly “huddle” meetings on the floor with assigned manager.
Handling of escalated issues direct with the customer, kitchen or vendor as needed – in conjunction with Guest Services Manager.
Participation as requested in meetings with Guest Services Managers, Network (Bi-weekly), On-Sites (As needed), Customers (As needed).
Participating in meetings to discuss direction/concerns within department.
Any additional duties as assigned by management.

Benefits

Air Culinaire Worldwide employees have the flexibility to design the benefit selections best suited for their needs.
Full Time employees are eligible for healthcare and supplemental benefits on the first day of the month, following 30 days of employment.
401 (K) Retirement Plan with a discretionary 100% employer match of the first 6% of participant contributions.
Plan entry is the first day of the month following 30 days of employment.
Three (3) medical plans to choose from, with an excellent employer contribution.
Available Dental and Vision insurance
Company paid basic life insurance, with the option to elect additional voluntary term life.
Company paid short-term and long-term disability insurance.
Available supplemental benefits, including critical illness, accident insurance, hospital indemnity insurance and pet insurance.
Health Savings Account and Flexible Spending Account available (for eligible plans)
Generous Vacation Program for full time employees
Employee Assistance Program (EAP)