Guest Services Representative

Legendary Inc•Destin, FL

About The Position

The crown jewel of the Emerald Coast, Emerald Grande, is looking to fill a full-time guest services representative position at our front desk. Looking for an outgoing, friendly, trustworthy, eager, fast-paced, detail orientated, effective communicator, who is willing to work weekends and holidays. Computer literacy and proper phone etiquette are a must.

Requirements

Critical thinking and innovate problem solving skills
Highly computer literate with proficiency in MS Office and related business and communication tools
Fantastic organizational and time management skills
Strategic and creative mindset
Meticulous attention to detail
Exceptional interpersonal skills.
Excellent written and verbal communication.
Good time management and organizational skills.
Conflict resolution experience.
Patience and good listening skills
A minimum of 1 years’ experience in hospitality, training, front desk operations, or related field
Valid driver’s license that has been in effect for at least three years, with no major violations and no more than two minor violations in the past three years.
Must be able to speak, read, write, and comprehend the English language.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Ability to speak effectively before groups of customers or employees of organization.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple and/or complex correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate and ratio.
Can fully utilize Excel to create formulas, pivot tables, etc., as needed.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.

Nice To Haves

Associates or bachelor’s degree in Hospitality or Business preferred

Responsibilities

Greeting guests upon arrival and making them feel welcomed.
Check-in arriving guests; verify identification of guests with driver’s license or military ID. Process credit card for remaining balance on account and pre-authorization for incidentals. Verify length of stay and number of people staying in room. Have guests complete and sign registration card. Provide guests with room keys, explain property layout and amenities material. Enter data from registration card into IQWare and file completed registration card in bucket.
Check-out guests: accept room keys and print two copies of receipt. Have guests sign copy of receipt and retain executed copy for audit packet. Provide guests with second receipt copy. Encourage guests to visit us again soon.
Assigning rooms and taking care of administrative duties.
Processing guest payments.
Coordinating with bell service and staff management.
Being a source of information to guests on various matters such as transport and restaurant advice.
Accommodating general and unique requests.
Diffusing conflict or tense situations with guests.
Answer telephone inquiries, direct calls, and provide basic and/or detailed information.
Answer with confidence: guest’s questions regarding the Emerald Grande, Regatta Bay, Harborwalk Marina, Harborwalk Village, city wide restaurants, shopping, post-office, banking, etc.
Stay abreast of current and upcoming events and disseminate accurately to callers and guests.
Housekeeping and Maintenance; keep in constant communication with the housekeeping and maintenance departments for updates on clean and working rooms.
Other duties as assigned.