Groups Coordinator

Fora•New York, NY

3h•Onsite

About The Position

The Groups Coordinator supports the growth of Fora’s group business by managing the operational backbone of training, events, and advisor-facing programming. This role is central to ensuring that group-related education, partner activations, and internal initiatives run smoothly, are well-organized, and scale effectively as the business grows. As group travel becomes an increasingly strategic focus at Fora, this role will help bring structure and consistency to how we plan and execute training, manage registrations, coordinate partners and sponsors, and maintain key systems like Cvent. The Coordinator will work cross-functionally with internal teams, advisors, partners, and contractors to deliver a seamless experience across all group-related programming. This is a highly operational, detail-oriented role ideal for someone who thrives in fast-paced environments, enjoys managing multiple moving pieces, and is excited to improve efficiency and advisor experience.

Requirements

Bachelor’s degree in Marketing, Business, Hospitality, Communications, or a related field
1–3 years of experience in operations, events, hospitality, training coordination, or a related field
Strong organizational skills with the ability to manage multiple projects, timelines, and stakeholders simultaneously
Exceptional attention to detail and ability to execute with precision
Excellent written and verbal communication skills
Experience managing event logistics, registration systems, or training programs
Comfort working with tools such as Google Workspace, Cvent (or similar), CRM systems, and project management platforms
Ability to work independently, prioritize effectively, and keep projects moving in a fast-paced environment
Strong problem-solving mindset with a focus on improving systems and processes
Must be authorized to work in the US and based in NYC or willing to relocate

Nice To Haves

Background in travel, hospitality, or group/event planning
Experience working with sponsors, partners, or external stakeholders
Familiarity with training or educational program coordination
Interest in group travel, meetings, and events

Responsibilities

Manage and maintain the Groups training and events calendar, ensuring accuracy, visibility, and alignment across teams.
Coordinate logistics for trainings, webinars, and events, including scheduling, materials, communications, and follow-ups.
Own event registration workflows, including setup, tracking, reporting, and attendee communication.
Manage and support Cvent for registration, RFP management and reporting.
Coordinate sponsor and partner participation across events, including deliverables, timelines, and communications.
Support execution of group-focused programs, including advisor trainings, intensives, and partner activations.
Track and report on event performance, attendance, and engagement metrics.
Coordinate and manage group leads within HubSpot, ensuring accurate data entry, routing, and tracking across advisor assignments.
Identify opportunities to improve workflows, systems, and processes related to group programming and operations.
Contribute to building scalable infrastructure for Fora’s growing group business.