Group Sales Coordinator – Temporary Assignment | $1,500 Sign-On Bonus

Graduate Princeton•Princeton, NJ

About The Position

Graduate Princeton is seeking a Temporary Group Sales Coordinator to support the sales team during a maternity leave coverage assignment beginning immediately and continuing through September 2026 including a sign-on bonus of $1,500! This position plays a critical role in ensuring the seamless operation of the Sales, Group, and Catering functions at the property. The Coordinator is responsible for providing comprehensive administrative, clerical, and marketing support to the sales team, while delivering attentive, courteous, and efficient service to clients, guests, and internal stakeholders. Key responsibilities include preparing contracts and banquet event orders, managing group rooming lists, coordinating event details, maintaining accurate sales systems and files, supporting marketing initiatives, and ensuring timely communication between departments to execute group and catering programs successfully. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced hospitality environment. This temporary assignment requires an immediate start and will conclude in September 2026.

Requirements

High School diploma or equivalent required; college coursework in Hospitality, Business, or related field preferred.
2+ years of experience in hotel sales, catering, or a related hospitality environment preferred.
Strong computer proficiency, including Microsoft Office and hotel sales/property management systems.
Excellent written and verbal communication skills with the ability to interact professionally with guests, clients, and team members at all levels.
Highly organized with strong multitasking and prioritization skills in a fast-paced environment.
Demonstrated problem-solving ability, attention to detail, and a proactive, service-oriented mindset.
Ability to maintain confidentiality and exercise sound judgment.
Flexible schedule as business needs require.
Ability to lift up to 20 pounds occasionally.
Must comply with Highgate standards for attendance, professionalism, appearance, and operational procedures.

Nice To Haves

college coursework in Hospitality, Business, or related field preferred.
2+ years of experience in hotel sales, catering, or a related hospitality environment preferred.

Responsibilities

Serve as the primary administrative support for the Sales & Catering team, ensuring efficient day-to-day office operations.
Respond promptly and professionally to telephone and email inquiries from clients, guests, and internal departments.
Prepare and distribute contracts, proposals, banquet event orders (BEOs), group resumes, and related sales documentation.
Manage group rooming lists, event details, and system updates within the hotel’s sales and property management systems.
Prepare and process departmental purchase orders and assist with tracking expenses, accruals, and month-end reporting.
Maintain organized electronic and physical filing systems for contracts, correspondence, and event documentation.
Support interdepartmental communication to ensure seamless execution of group and catering programs.
Assist with preparation of marketing materials, presentations, and client welcome amenities as needed.
Maintain departmental trace files, follow-up reminders, and task tracking to ensure deadlines are met.
Monitor and maintain office supply inventory for the Sales & Catering department.
Greet clients, guests, and vendors in a professional and welcoming manner when needed.
Record and distribute meeting minutes and support department meetings as directed.
Participate in required training sessions and meetings in accordance with Highgate and property standards.