Group Sales Coordinator
About The Position
Nestled on 145 beautiful, wooded acres in the heart of the Ozark Mountains, Westgate Branson Woods Resort is close to the action in Branson – "The Live Entertainment Capital of the World!" Help create remarkable guest experiences at our world-class resort, where guests can venture outside and take advantage of one of our many hiking trails to breathe in fresh air and admire the beautiful waterfalls, then relax in one of our spacious resort rooms. As one of the most beautiful Branson, Missouri, resorts, Westgate Branson Woods boasts the amenities travelers expect from a full-service resort hotel. As part of Westgate Resorts, recognized by U.S. News, as one of the Best Companies to Work For, you’ll be joining a team committed to excellence and creating unforgettable vacation experiences and supporting your career growth where you are or at 60+ resorts across the company. Process the contract, distribute to the client, and create file for the office. Update the GRC as the contract progresses. Procures appropriate signatures on the contract and copy all affected (Client, Sales file, Inventory, Call Center). Coordinate billing and payment process with the client. Partners with internal customers to coordinate all aspects of the group. Maintains tax exempt form and copies to all applicable areas. (if required) Completes banquet requests and processes through the company. Receives rooming list and inputs into the resort systems. Distributes the group resume to the Resort property. Assist the Sales Managers with the pre-con with the client and resort staff. Follow up with the resort day of arrival for the group. Coordinates with the Food & Beverage department for set-up of the banquets. Produces recap report of the groups stay and places in the file.
Requirements
- Intermediate level Microsoft Word and Excel
- Proficient organizational skills
- Ability to perform data entry
- Ability to multi-task in a fast-paced environment
Responsibilities
- Process the contract, distribute to the client, and create file for the office.
- Update the GRC as the contract progresses.
- Procures appropriate signatures on the contract and copy all affected (Client, Sales file, Inventory, Call Center).
- Coordinate billing and payment process with the client.
- Partners with internal customers to coordinate all aspects of the group.
- Maintains tax exempt form and copies to all applicable areas. (if required)
- Completes banquet requests and processes through the company.
- Receives rooming list and inputs into the resort systems.
- Distributes the group resume to the Resort property.
- Assist the Sales Managers with the pre-con with the client and resort staff.
- Follow up with the resort day of arrival for the group.
- Coordinates with the Food & Beverage department for set-up of the banquets.
- Produces recap report of the groups stay and places in the file.
Benefits
- Comprehensive health benefits – medical, dental and vision
- Paid Time Off (PTO) – vacation, sick, and personal
- Paid Holidays
- 401K with generous company match
- Get access to your pay as you need it with our Daily Pay benefit
- Family benefits including pregnancy, and parental leave and adoption assistance
- Wellness Programs
- Flexible Spending Accounts
- Tuition Assistance
- Military Leave
- Employee Assistance Program (EAP)
- Life, Disability, Accident, Critical Illness & Hospital Insurance
- Pet Insurance
- Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
- Advancement & development opportunities
- Community Involvement Programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
