Grounds & Transportation Office Coordinator

Cross Keys Village•New Oxford, PA

21h•Onsite

About The Position

Grounds & Transportation Office Coordinator Cross Keys Village – The Brethren Home Community (CKV) is seeking a friendly, organized, and service‑oriented individual to support our Grounds and Transportation team. As the Grounds & Transportation Office Coordinator, you will provide essential administrative support, help keep departmental operations running smoothly, and serve as a welcoming point of contact for residents, team members, volunteers, and guests. Position Hours: Full-time Day Shift At CKV, we believe caring for our team is just as important as caring for our residents. In addition to the great traditional benefits we offer our team; such as medical plans, paid time off program, and retirement savings plan, we offer: Onsite auto services for convenience Free wellness classes to support mind and body health Access to our gym and pool right on campus Team giveaways and incentives to show support and appreciation Team member events, recognition programs, and celebrations throughout the year Excellent onsite dining options with employee discounts A culture guided by Christian values, where kindness and respect are at the heart of everything we do Who We Are As the largest nonprofit, single-site retirement community in Pennsylvania, Cross Keys Village is dedicated to enriching the lives of older adults. It is our vision to be a leading innovator offering older adults a life infused with quality and purpose. We accomplish these goals – and more through our compassionate team of individuals who strive every day to provide the best care and services our community needs. Your Role as the Grounds & Transportation Office Coordinator As the Grounds & Transportation Coordinator, your scope of responsibilities will include but are not limited to:

Requirements

Must possess a High School Diploma equivalent.
Basic computer skills are essential.
Experience using Word, Excel and Outlook is required.
Must possess a valid state driver’s license and be in good standing with a safe driving record.

Responsibilities

Answering phone calls for Grounds and Transportation Department, responding to work orders and requests and enter appropriate information into nessessary systems.
Assigning work orders to appropriate departments and personnel within the system.
Coordinating daily activities in the Grounds and Transportation Office including, but not limited to processing Transportation requests through the system, processing invoices and payment for auto repair service, and assisting Transportation and Grounds customers.
Responsible for answering and processing calls and requests for transportation to medical appointments or personal trips.
Notifying Transportation Supervisor of additional requests, contacting the driver if necessary for same day transports, and updating the transportation schedule.
Providing backup for Transportation Office schedule at the discretion of the Transportation Supervisor.
Adding service appointments to the auto repair calendar, call customers to collect payment and/or change schedule date when necessary.
Providing customer service to walk-in customers who utilize the auto repair services, when the customer drops off or picks up a vehicle.
Will be required to process payment accordingly and log paid invoices into Excel spreadsheet. Also required to perform weekly cash settlement statements and deposits from the auto repair service program to the accounting department.
Communicating with ancillary team members via various communication devices including radio and cellular phones.
At the discretion of the Transportation Supervisor may also be assigned to transport residents to or from last-minute requests for medical appointments, or when the schedule exceeds the number of available drivers, or to fill in as necessary to ensure the transportation needs of our residents are met.
Completing parts pick-up or deliveries as needed and assists with pick up and drop off of vehicles on and off campus at the discretion of the Lead Mechanic.
Maintaining SDS manuals for the Transportation Department including the garage completing annual updates as required.