TEMPORARY - Grounds Office Assistant (part-time, 17.5 hours/week)
About The Position
The Grounds Office Assistant helps keep the Grounds Office running smoothly by performing general office duties as well as providing service to Grounds employees, guests, and callers in a professional manner. Additionally, the Grounds Office Assistant is responsible for training student employees in all office procedures and policies. What you’ll do in this position: Assisting the Managers and Supervisors with anything that they need Training student employees in office policies and procedures Assisting staff and students Communicating, both by email and over the phone, problems and requests with Grounds area Supervisors Answering questions about Workday Assisting with hiring processes and scheduling interviews Answering phones and helping those who walk into the office Monitoring and responding to email messages Filing (both paper and digitally) Checking in/out office purchasing cards Processing driving certifications Performing other office/clerical assignments as required
Requirements
- A firm commitment to the mission of BYU
- One year of office experience
- Extremely reliable and punctual with regular and consistent attendance for scheduled shifts
- Exceptional conversation and people skills with a wide range of personalities and generations, both in person and on the telephone
- Exemplify the BYU Honor Code and the Dress and Grooming Standards
- Must demonstrate a high level of professionalism and be sensitive to issues of confidentiality
- Ability to work in a fast-paced environment and be self-motivated when things slow down
- Able to handle repetition and interruptions
- Comfortable working independently as well as with others
- Well-organized with strong attention to detail
- Know how to stay busy and always look for things that need to be done to keep the office running smoothly
- Should be able to sit for periods of time and work on a computer
- Comfortable training students
Nice To Haves
- Bachelor’s degree, 1 year office experience, plus previous experience in the BYU Grounds Office
- A strong interest in serving students and staff, along with a willingness to resolve problems
- Some knowledge of computer programs is helpful (Microsoft Word, Excel, Outlook, WorkDay, etc.)
- Strong writing, editing, and proofreading skills, including use of proper grammar and punctuation
Responsibilities
- Assisting the Managers and Supervisors with anything that they need
- Training student employees in office policies and procedures
- Assisting staff and students
- Communicating, both by email and over the phone, problems and requests with Grounds area Supervisors
- Answering questions about Workday
- Assisting with hiring processes and scheduling interviews
- Answering phones and helping those who walk into the office
- Monitoring and responding to email messages
- Filing (both paper and digitally)
- Checking in/out office purchasing cards
- Processing driving certifications
- Performing other office/clerical assignments as required
Benefits
- Employee assistance program, available to the employee and all members of their household
- Access to the library
- Free on-campus parking
- Free UTA pass
- Discounts at the BYU Store and for many events at BYU
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Number of Employees
501-1,000 employees
