Greenhouse Systems Administrator

EquipmentShare•Columbia, MO

6d•Remote

About The Position

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares. We’re hiring a Greenhouse Systems Administrator at our Corporate Headquarters in Columbia, MO, and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. This position is fully remote. The Greenhouse Systems Administrator will serve as the primary owner and subject matter expert for Greenhouse Recruiting and related talent systems. This role is responsible for driving system strategy, managing integrations, and optimizing configuration through scalable, automated solutions. This individual will partner cross-functionally with Recruiting, Recruiting Operations, and IT to enhance system capabilities, improve data flow, and support business growth through technology. This role requires a strong sense of ownership, the ability to translate business needs into technical solutions, and a bias toward action in driving system improvements.

Requirements

Strong understanding of recruiting operations and end-to-end hiring workflows
Deep experience administering an ATS (Greenhouse strongly preferred)
Solid understanding of system integrations, APIs, and data flows between platforms
Experience scoping integration requirements, including writing clear briefs, partnering with vendors, and validating outputs through testing and QA
Excellent communication skills, with the ability to clearly explain system concepts and data insights to both technical and non-technical audiences
Strong sense of ownership with a bias toward action; proactively identifies issues and drives solutions independently
At least 4 years of experience in HRIS, Recruiting Systems, or Systems Administration roles
Proven experience owning or heavily administering Greenhouse or a comparable ATS
Hands-on experience building or managing system integrations (ATS ↔ HRIS ↔ vendors)
Experience leading system implementations, enhancements, or process redesign initiatives
Required a minimum of quarterly paid travel to meet with various stakeholders and team members
Ability to work standing and sitting for extended periods of time

Responsibilities

Own the overall administration and configuration for Greenhouse Recruiting
Design, scope, and implement integrations between Greenhouse and other systems (e.g., Workday)
Gather and translate business requirements into clear technical specifications for integrations and system enhancements
Partner with vendors and internal teams to deliver integration solutions, including managing timelines, requirements, and quality assurance
Monitor, troubleshoot, and optimize system integrations, APIs, and data flows to ensure reliability and data integrity
Partner with Recruiting and Recruiting Operations teams to translate business needs into scalable system solutions and workflows
Lead system implementations, new feature rollouts, and vendor integrations from discovery through deployment, including testing and QA
Proactively identify opportunities for system improvements and take ownership of driving solutions from concept through execution

Benefits

Competitive compensation
Full medical, dental, and vision coverage for full-time employees
Unlimited PTO + paid holidays
401(k) + company match
Gym membership stipend + wellness programs (earn PTO and prizes!)
Company events, food truck nights
16 hours of paid volunteer time per year — give back to the community you call home
Career advancement, leadership training, and professional development opportunities

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