Greeley Peace Scholar Program Coordinator (part-time/temporary)

UMass Lowell•Lowell, MA

20d

About The Position

Responsibilities include: Maintain communication with Greeley Scholar(s) and guests in coordination with Greeley Committee Board Chair Coordinate with Greeley Board Co-Chairs to develop planning meeting agendas and distributing meeting notes Schedule event planning meetings Create and manage event planning timelines For virtual events, work with IT to help identify the best platform for the virtual event and assist with the logistics of planning and hosting the virtual event Work with Hospitality and Event Services to coordinate on-campus, virtual, and hybrid events, including identifying and booking venues and arrange audiovisual needs Work Aramark to finalize events As applicable, arrange travel and accommodation for speakers Coordinate with UML departments/programs and community organizations on event planning Collaborate with FAHSS Dean’s Office, university relations and advancement teams to coordinate events needs Advertise events through (as appropriate) flyers, posters, social media, email, phone, etc., as well as conduct targeted outreach Send out invitations and RSVP to targeted groups Manage budget, create contracts as needed and pay invoices

Requirements

Bachelor’s degree required
Advanced communication skills

Nice To Haves

Graduate degree preferred
Experience with project management especially in an academic setting and/or history of managing complex events with varied constituents preferred
Experience providing rapid response to high-level requests and/or senior leadership needs preferred

Responsibilities

Maintain communication with Greeley Scholar(s) and guests in coordination with Greeley Committee Board Chair
Coordinate with Greeley Board Co-Chairs to develop planning meeting agendas and distributing meeting notes
Schedule event planning meetings
Create and manage event planning timelines
For virtual events, work with IT to help identify the best platform for the virtual event and assist with the logistics of planning and hosting the virtual event
Work with Hospitality and Event Services to coordinate on-campus, virtual, and hybrid events, including identifying and booking venues and arrange audiovisual needs
Work Aramark to finalize events
As applicable, arrange travel and accommodation for speakers
Coordinate with UML departments/programs and community organizations on event planning
Collaborate with FAHSS Dean’s Office, university relations and advancement teams to coordinate events needs
Advertise events through (as appropriate) flyers, posters, social media, email, phone, etc., as well as conduct targeted outreach
Send out invitations and RSVP to targeted groups
Manage budget, create contracts as needed and pay invoices