Grants Support Specialist

MISIDE•Detroit, MI

1d•$50,000 - $60,000

About The Position

Grants Supports Specialist for MiSide EarlyYears plays a key role in supporting the financial and administrative operations across all EarlyYears programs including: Early Head Start and Head Start and Brightmoor Quality Initiative. This professional position is responsible for processing and tracking invoices and purchases, managing volunteer and in-kind contributions, maintaining financial documentation in compliance with grant requirements, conducting annual inventory and supporting child nutrition and procurement systems. The Grants Supports Specialist ensures compliance with federal, state, and agency fiscal requirements and collaborates closely with site staff, fund development, and fiscal.

Requirements

Bachelor’s degree in Accounting, Finance or a related field
Minimum of 5 years of experience in managing financials, budgets and allocations
Must pass the State of Michigan Child Care Background Check
Possession of a valid driver’s license and access to a reliable vehicle

Nice To Haves

Minimum of 5 years of experience with Early Head Start / Head Start (preferred)
Prior use of financial systems such as Concur and ChildPlus

Responsibilities

Invoice and Financial Processing
Process, track, and match invoices to programs and vendors
Enter invoices into Concur and code appropriately by Responsible Unit (RU)
Run reports from Concur for expense tracking and support budget monitoring
Enter and reconcile credit card expenses, with coding and approval workflows
Maintain accuracy and completeness of source data such as invoices and requisitions
Grants and Match Requirements
Track and manage volunteer sign-in/out and calculate allowable in-kind match time
Monitor and enter volunteer match time into ChildPlus
Track in-kind donations and donated goods
Identify and document contractual visits that qualify as volunteer match
Conduct in-kind training, budget and CACFP for new staff
Coordinate with Fund Development to ensure match alignment with grant requirements
Child Nutrition Program (CACFP)
Manage the monthly submission of claims for the Child and Adult Care Food Program (CACFP)
Conduct and document three annual CACFP monitoring visits at each site
Report CACFP updates and findings to the Policy Council
Procurement and Purchasing Support
Monitor site requisitions and purchasing activity
Support ordering of supplies including food items (milk, snacks, etc.)
Coordinate with site administrators and program staff on orders placed via Amazon, Target and other vendors
Assist with purchasing approvals and documentation
System and Record Maintenance
Maintain accurate financial journals, ledgers, and asset inventories
Assist with program and agency-wide audits and reconciliation
Support tracking and reporting of direct program, administrative, and indirect costs in compliance with federal OMB and grant guidelines
Cross-Department Collaboration
Serve as a liaison to the Fund Development team regarding match documentation and reporting
Communicate with site admins and program directors on financial procedures and compliance
Provide general support to fiscal and ensure timely reporting for internal and external stakeholders