Grants & Sponsored Projects Administrator II

Staff Career • La Jolla, CA

7h • $72,000 - $90,000

About The Position

This position is responsible for the preparation, submission, and management of a portfolio of grant, contract, and fellowship applications and awards from external funding sources, including Federal, State, voluntary health agencies and foundations. Who We Are The Salk Institute is an internationally renowned research institution that values all members of our scientific community. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces perspectives across discipline, professional acumen, and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research. Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk's vibrant community has many talented individuals from varied backgrounds, each playing a crucial role in driving our mission forward. From visionary leaders to dedicated administrators and brilliant faculty members , the Institute is united by a shared passion for scientific exploration and innovation.

Requirements

• Bachelor's Degree (BA) from four-year college or university, or equivalent combination of education and experience.
• Minimum three years non-profit or academic grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor’s education and experience.
• Knowledge and experience with grant and contract policies, program reviewer guidelines, and extramural funding requirements.
• Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 (commonly called "Uniform Guidance").
• In-depth knowledge and current demonstrated experience in grant and contract proposal formats, preparation, submission and administration, as well as federal, state and private granting agency regulations.
• Experience in projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merit increases, range adjustments and benefit costs.
• Experience in planning, researching, prospect searching, analyzing, implementing, and evaluating programs, and preparing grant and contract proposals, with the ability to develop reports and oral presentations.
• Computer skills required: Grants Management platforms (e.g. Cayuse); Microsoft Office; Adobe Acrobat.

Nice To Haves

• Certified Research Administrator certification
• Experience with NIH grant submission systems required. gov, NSF FastLane, CDMRP eReceipt System, proposalCENTRAL, and/or other on-line proposal submission systems preferred.

Responsibilities

• Independently manages all aspects of a portfolio of grant, contract, sub-award and fellowship applications and awards, including pre-award, submission, and post-award compliance and reporting.
• Prepares and submits grant, contract, sub-award and fellowship applications and awards.
• Stewards administrative proposal process including timeline creation, formatting requirements, submission processes, and deadlines.
• Works with faculty and staff on the preparation of all administrative portions of applications, including budgets.
• Prepares and compiles components for each submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with agency requirements.
• Advises and/or assists as appropriate in the design, formatting and preparation of grant documentation.
• Works with faculty and staff on the preparation of administrative portions of progress reports and other administrative requests.
• Collaborates with various administrative departments (e.g., Chief Science Officer, Research Accounting, Purchasing, Animal Resources Department, Office of Technology Development) and Committees (e.g., IACUC, IRB, ESCRO) to assure proper stewardship of grant funds.
• Assists with the development, implementation, and maintenance of departmental policies and standard operating procedures to execute best practices.
• Assists with developing and implementing Institute-wide policies and procedures to maintain compliance with funding agency regulations.
• Establishes and maintains a positive and cooperative working relationship with faculty, staff and management.
• Performs other related duties as assigned by management.

Benefits

• Salk Institute offers competitive benefits , including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level